Executive Assistant

General information

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Job Title


Executive Assistant


Functional Area


Teammate - Operations


City


Palo Alto


Work Location Type


On-site


State


CA


Employment Type


Full-time (30+ hrs/week)/FULLTIME


Description & Requirements

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Position Description & Requirements

WHO WE ARE AND WHAT WE DO:
Cognita™ operates as the AI business unit of Mosaic Clinical Technologies™, a wholly owned subsidiary of Radiology Partners, the largest radiology practice in the U.S, with more than 4,000 radiologists in its network. Mosaic Clinical Technologies™ is pioneering a new imaging paradigm-shifting radiology from reactive diagnostics to proactive, decision-driven care. Through our AI-native platform, MosaicOS™, we unite fragmented technologies into a single, intelligent ecosystem designed to help clinical teams work faster, think smarter and deliver better care.


The Executive Assistant provides high-level administrative support to senior technology executives at Cognita and Mosaic, with onsite coordination responsibilities at Cognita HQ. This role requires strong judgment, discretion, follow-through, and the ability to anticipate needs, manage competing priorities, and support an organized, professional onsite experience. If you're passionate about shaping the future of medical imaging, join us!


EXECUTIVE ASSISTANT - POSITION SUMMARY:

• Provide comprehensive administrative support for Senior-Level Executives exercising sound judgment, discretion, and with independent decision-making within delegated areas.
• Manage complex executive calendars, including scheduling, prioritization, meeting coordination, travel arrangements, conferences, and related logistics.
• Coordinate in-person and virtual meetings and events for executives and their teams, including room setup, agenda management, materials, attendee coordination, and follow-up items as needed. Prepare, reconcile, track, and submit expense reports in a timely and accurate manner. Proactively anticipate executive needs through analysis of schedules, meetings, key projects, travel plans, deadlines, and events.
• Facilitate communication across departments, operational teams, external partners, vendors, and visitors.
• Establish, maintain, and update files, records, and other administrative documents. Handle confidential, sensitive, and non-routine information with a high degree of discretion and professionalism.
• Support day-to-day office needs and help maintain an efficient, organized, and welcoming work environment at Cognita HQ.
• Maintain office organization and inventory by ensuring workspaces, kitchens, conference rooms, and common areas are fully stocked and operational Coordinate onboarding logistics for new hires, including workspace setup, equipment provisioning, office access, and orientation support.
• Serve as the onsite point of contact for employees, guests, candidates, visiting executives, facilities teams, service providers and vendors Coordinate office logistics, facility requests, special projects, and general office readiness.
• Other duties as assigned.

DESIRED PROFESSIONAL SKILLS AND EXPERIENCE:

• Bachelor's degree preferred, or equivalent combination of education and experience.
• Minimum of 3-5 years of relevant administrative or operational support experience, preferably supporting C-Level, VP-level, or senior technology executives.
• Exceptional organization, follow-through, and attention to detail. Strong calendar management, scheduling, travel coordination, and meeting logistics skills.
• High ownership mindset, with the ability to create structure, improve processes, and keep teams organized with minimal direction.
• Excellent written and verbal communication skills.
• Sound judgment, discretion, and ability to maintain confidentiality.
• Ability to prioritize competing needs in a fast-paced environment.
• Proficiency with Microsoft Office, calendar/email tools, and collaboration platforms.
• Comfort supporting onsite office coordination alongside EA responsibilities.

WHY COGNITA:


Competitive Benefits package - Eligibility starts the month after hire, with tiered options to choose from. Compensation Reviews, Career Growth Opportunities Generous PTO Plans and Paid Holidays Proudly Certified as a Great Place to Work for Five Consecutive Years


FOR MORE INFORMATION:


Executive AssistantEXECASST6-1-26


COMPENSATION:

The salary range for this position is $90,000 - $110,000. Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus. In addition to this range, Radiology Partners offers competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements).


Cognita is an equal opportunity employer. Cognita is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. We are united by our Mission to Transform Radiology and in turn have an important impact on the patients we serve and the healthcare system overall. We hold that diversity is a key source of strength from which we will build a practice culture that is inclusive for all. Our goal is to empower and engage the voice of every teammate to promote awareness, compassion and a healthy respect for differences.


CCPA Notice:

When you submit a job application or resume, you are providing Cognita with the following categories of personal information that the Company will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.


Cognita participates in E-verify.


Beware of Fraudulent Messages:

Cognita, Mosaic Clinical Technologies or Radiology Partners will never request payment, banking or other financial information in exchange for interviews or as part of the hiring process. Additionally, we will not send checks for deposit into your bank account at any stage of recruitment. All communication during the interview and hiring process should come from an email address ending in "@radpartners.com." If you suspect you are receiving a fraudulent job offer or solicitation from Radiology Partners or one of our local practices, please email View email address on click.appcast.io to notify our team.