Executive Assistant

Job Description

Job Description

Executive Assistant

Search Solution Group

Location: Downtown Seattle, WA | Onsite, 5 Days/Week

Position Overview

We are seeking an experienced, proactive Executive Assistant to support the CEO of an established organization in downtown Seattle. This individual will manage complex scheduling, executive travel, board meeting coordination, and daily administrative operations. The ideal candidate is polished, dependable, highly organized, adaptable, and comfortable working independently in a fast-paced environment. Must be someone who takes initiative, anticipates needs, and handles shifting priorities frequently.

Key Responsibilities

• Manage the CEO's complex calendar, scheduling, meetings, and competing priorities.
• Coordinate domestic travel, itineraries, and last-minute changes.
• Support monthly board meetings, including scheduling, logistics, and materials.
• Serve as a liaison between the CEO, senior leadership, and external stakeholders.
• Oversee executive office needs, including visitors, facilities, and meeting spaces.
• Handle confidential information with professionalism and discretion.
• Anticipate executive needs, resolve scheduling conflicts, and support special projects.

Qualifications

• Previous experience supporting a CEO or C-suite executive.
• Strong calendar management, scheduling, and travel coordination experience.
• Advanced proficiency in Microsoft Outlook; familiarity with Teams, Bookings, and Microsoft Office.
• Excellent communication, organization, and problem-solving skills.
• Ability to prioritize multiple responsibilities and adapt to changing needs.
• Proactive, independent, and comfortable working with minimal direction.
• Experience supporting board meetings preferred.
• Familiarity with Navan, Board Advantage, or AI productivity tools is a plus.
• Must be available to work onsite in downtown Seattle five days per week.