Staffing Onboarding Specialist

Schedule: Monday-Friday, 8:30 AM-5:30 PM Central Work Arrangement: On-site Employment Type: Full-time Position Overview We are seeking an organized and detail-focused S pecialist to manage the onboarding process for newly placed consultants. This position is responsible for collecting and reviewing required documentation, coordinating pre-employment requirements, maintaining accurate records, and confirming that each consultant is fully cleared before beginning an assignment. The ideal candidate is comfortable working in a fast-paced, deadline-driven environment and can confidently identify missing or incorrect information, follow up with the appropriate parties, and keep multiple onboarding files moving at the same time. Key Responsibilities Manage the onboarding process from receipt of a new consultant's information through final clearance. Collect, review, and verify required new-hire documentation, including I-9, E-Verify, tax withholding forms, direct deposit information, licenses, and certifications. Verify assignment details such as work location, position, job responsibilities, and compensation. Coordinate background screenings, drug testing, credentialing, and other pre-employment requirements. Track outstanding items and proactively follow up to keep onboarding activities on schedule. Enter and maintain consultant information accurately across internal systems and related platforms. Provide written confirmation once all onboarding requirements have been completed. Communicate status updates and outstanding requirements clearly to recruiters, agency partners, and internal teams. Review files carefully and identify issues that could create payroll, compliance, or start-date concerns. Work closely with payroll, client services, and compliance teams to resolve onboarding exceptions. Maintain accurate, organized, and audit-ready records across multiple states and jurisdictions. Identify recurring onboarding issues and recommend improvements to processes and procedures. Qualifications Required 2+ years of experience in staffing, onboarding, HR operations, or another high-volume administrative environment with recurring deadlines. Experience handling onboarding requirements for employees or consultants across different types of positions. Comfortable working with multiple software platforms, including onboarding systems, background-check portals, HRIS/payroll systems, CRM platforms, and Microsoft 365. Working knowledge of Form I-9 and E-Verify requirements , including applicable completion timelines. Preferred Experience with multi-state employee onboarding and state-specific requirements. Familiarity with workers' compensation classifications. Experience with an ATS, VMS, MSP, HRIS, or payroll system. Experience with HubSpot or a comparable CRM. Bilingual English/Spanish skills. What You'll Bring A strong sense of ownership and accountability. Excellent organizational and follow-up skills. The ability to work independently while collaborating effectively with multiple teams. A careful, compliance-minded approach to reviewing documentation. The confidence to communicate when information is incomplete or a consultant is not yet ready for clearance. A proactive mindset focused on preventing issues before they impact start dates or payroll. #J-18808-Ljbffr S+H Search