Purchasing Specialist

Job Description

Job Description

We are looking for a Purchasing Specialist to join a collaborative two-person purchasing team in Richmond, Virginia. This role supports day-to-day procurement operations by coordinating with vendors, preparing purchase orders, and helping maintain accurate cost and purchasing information. The ideal candidate brings strong organizational skills, sound judgment, and a practical understanding of purchasing processes in a fast-paced environment.

Responsibilities:
• Respond to supplier inquiries and provide timely clarification on orders, pricing, and purchasing-related matters.
• Create, review, and process purchase orders while ensuring completeness, accuracy, and alignment with business needs.
• Monitor material and service costs, track pricing updates, and help maintain reliable purchasing records.
• Coordinate routine procurement activities to support ongoing operational requirements and delivery timelines.
• Work closely with the purchasing team to manage daily workload, resolve order issues, and maintain efficient procurement flow.
• Communicate with internal stakeholders and external vendors to confirm specifications, quantities, and expected delivery schedules.
• Maintain organized documentation for orders, vendor communications, and cost details to support audit readiness and reporting.• Experience supporting purchasing, procurement, or supply-related operations in a detail-focused setting.
• Working knowledge of purchase order processing, vendor coordination, and cost tracking.
• Ability to manage multiple purchasing activities accurately and efficiently.
• Strong communication skills for handling vendor questions and collaborating with internal teams.
• Proficiency in maintaining detailed records and ensuring data accuracy across purchasing functions.
• Sound problem-solving skills and the ability to follow through on procurement issues to resolution.