Procure-to-Pay (P2P) Specialist

Description Under the general supervision of the Faculty Practice Group Office Procure-to-Pay Supervisor, the Procure-to-Pay Specialist coordinates purchasing and payables activities for Faculty Practice Group clinics and administrative operations. This position provides support throughout the procure-to-pay process, including purchasing, reimbursements, PCard transactions, invoice processing, vendor coordination, and customer service. The incumbent serves as a liaison between Faculty Practice Group personnel and Campus Purchasing and Payables, ensuring compliance with UCLA purchasing policies and procedures while supporting timely and accurate processing of transactions. Key Responsibilities Coordinate purchasing and payables activities for Faculty Practice Group clinics and administrative operations. Prepare requisitions, purchase orders, and low-value orders (LVOs), and process PCard purchases and employee reimbursements. Monitor blanket agreements, vendor contracts, license renewals, certifications, invoices, and outstanding payables. Review purchasing transactions, invoices, and reimbursements to ensure accuracy, proper coding, and compliance with UCLA, UC, and Faculty Practice Group policies and procedures. Collaborate with Campus Purchasing and Payables, clinic managers, and vendors to resolve purchasing, payment, and invoice issues. Manage shared email inboxes, customer relationship management tools, purchasing trackers, and online filing systems. Track orders, reconcile statements, monitor inventory, and maintain purchasing records and vendor information. Perform data entry and transaction processing in systems including Concur and BruinBuy Plus. Provide training, guidance, and support to clinic staff and managers on purchasing systems, reimbursement processes, PCard procedures, and procurement policies. Develop and maintain training materials, FAQs, policies, procedures, and process documentation. Communicate with employees, physicians, vendors, and campus partners to provide timely customer service and resolve procure-to-pay inquiries. Prioritize assignments and support daily departmental operations while maintaining accurate documentation and audit records. Salary Range: $32.67 - $49.71/hourly #J-18808-Ljbffr UCLA Outpatient Clinics