Parish Bookkeeper

Parish - St. Elizabeth Ann Seton Catholic Parish St. Elizabeth Ann Seton Catholic Parish in Coral Springs, Florida has an immediate opening for a Parish Bookkeeper . This position is responsible for maintaining the financial records of the parish and its preschool, ensuring accurate accounting practices, timely financial reporting, and compliance with diocesan policies, generally accepted accounting principles (GAAP), and applicable federal and state regulations. This position requires integrity, confidentiality, strong organizational skills, and a commitment to supporting the mission and ministry of St. Elizabeth Ann Seton Catholic Parish and the Catholic Archdiocese of Miami. Hours: Monday – Friday from 9:00 a.m. to 5:30 p.m. Essential Functions include the following. Other duties may be assigned: Maintain the parish general ledger and chart of accounts. Process accounts payable and accounts receivable. Prepare and process weekly (or as needed) check runs and electronic payments. Upload positive pay files to the bank for checks and ACH’s Record parish donations and other income accurately. Reconcile all bank and credit card accounts monthly and all investment accounts quarterly. Reconcile all other balance sheet accounts monthly. Reconcile Religious Education funds received. Reconcile Preschool payments and provide report to Preschool Director. Responsible for the electronic giving system, ensuring that all information is correct. Responsible for the Purchase Order Process, accomplishing all transactions Monitor supplier account for charges and make sure they are properly accounted for. Manage all petty cash. Oversee the Tamper Evident Bag Usage and ensure compliance. Track Receipt books and ensure their usage. Assist with annual budget preparation and financial forecasting. Understand the AUP (Agreed Upon Procedures) as outlined by the Archdiocese of Miami and ensure they are followed. Prepare documentation for annual audits and Archdiocese Agreed Upon Procedures as reviewed by audit firm. Maintain accurate financial records in accordance with the Archdiocese of Miami policies and record retention requirements Build and maintain good working relationships with other Archdiocesan entities. Seek opportunities to learn best practices in parish and school financial management. Assists with other Parish duties as assigned with confidentiality and discretion, demonstrating excellent internal and external customer service. Payroll and Human Resources Support: Learn the personnel policies indicated in the Archdiocese of Miami Employee Handbook Liaise with the Archdiocese of Miami Office of Human Resources team for support and training on HR policies and procedures. Process payroll for parish and preschool employees. Ensure accurate employee documentation of hours worked and paid through the electronic timekeeping system. Maintain payroll records and ensure timely payment of payroll taxes and benefit deductions. Prepare and distribute W-2s, 1099s, and other required tax documents. Coordinate with benefits providers regarding employee deductions and reporting. Process New Hire Paperwork Process Termination Paperwork Keep HR files on each employee Keep all employee information up-to-date in Paylocity Preschool Financial Management Maintain separate financial records for the preschool while integrating reporting with parish finances. Record tuition payments and other preschool revenue. Track preschool expenses and budgets. Work collaboratively with the Preschool Director regarding financial matters. Assist with financial reporting required for licensing, grants, or diocesan oversight, as applicable. Donations and Parishioner Records Prepare annual contribution statements for parishioners. Reconcile offertory collections and electronic giving records. Support stewardship and capital campaign accounting as needed. Compliance and Internal Controls Ensure compliance with Archdiocese of Miami financial policies and procedures. Assist with annual insurance, tax, and regulatory reporting. Safeguard confidential financial and personnel information. Administrative Support Assist parish staff with financial inquiries. Maintain organized financial files, both electronic and paper. Qualifications: Bachelor’s degree preferred in Accounting, Finance, Business Administration or related field, with accounting coursework. Three years of experience in bookkeeping or accounting; non-profit, Church or school experience preferred. Experience in a Roman Catholic environment a plus. Good oral and written English-language communication skills, including clear speaking voice. Must be eligible for employment per Archdiocese of Miami and DCF background screening. Other Knowledge, Skills, Attitudes. Knowledge of US GAAP and accounting practices; non-profit preferred. Knowledge of modern office procedures and practices, including record keeping and data security methods and techniques. Knowledge of accounts receivable and general ledger. Competent working knowledge of the Google suite of software. Proficiency with accounting software (such as QuickBooks or ParishSOFT Accounting) and Microsoft Office, particularly Excel. Experience with payroll processing (Paylocity a plus) and financial reporting. Excellent attention to detail and accuracy. Ability to prioritize multiple responsibilities and meet deadlines. Knowledge of internal controls and their application in a small office environment Ability to maintain a high level of accuracy in preparing and entering financial information. Ability to maintain confidentiality concerning financial and contributor files. Proficiency in MS Outlook, Word, and Excel are required. Good computer literacy, including ability to navigate online applications and search engines effectively. Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone. Must have demonstrated ability to build and maintain collaborative relationships. Must be supportive of the mission and tenets of the Roman Catholic Church. Must have a professional demeanor. Must be able to sit for extended periods at a computer workstation. Must be able to perform data entry for extended time periods. Must be able to push and occasionally lift objects weighing 25 pounds. #J-18808-Ljbffr