Administrative Asst

Position Summary:
Liberty Lift Solutions, LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This candidate must be able to work in a fast-paced environment based out of our Victoria, TX office.
This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive, requiring strong attention to detail, strong computer skills, and excellent communication. Relevant duties will include but are not limited to:

Roles and Responsibilities:

• Accurately invoice large volumes of invoices monthly
• Obtain required information to accurately process field tickets
• Work closely with team members to get resolutions on missing information
• Daily follow up on approvals or missing data
• Strictly adhere to month end deadlines for AR processing
• Accurately maintain electronic files so they remain updated and easily accessible
• Accurately submit invoices to the customer for payment
• Reconcile AR Collections report on a weekly basis
• Actively prepare for & participate in AR collection calls
• Maintain up to date pricing for customers
• Maintain customer required databases
• Enter purchase orders, receive
• Enter transfer orders, receive
• Enter job orders
• Assist with inventory
• Filing
• Assist in various tasks as requested by team members and management
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

Qualification and Education Requirements:

• Must have 2+ years’ invoicing experience - Oil and Gas Industry preferred
• Must be able to communicate effectively & professionally with all team members
• Must be highly organized and manage time effectively with minimal supervision
• Ability to learn new online operating systems required to perform the tasks associated with the job
• Possess excellent organizational skills and must be self-motivated
• Proficiency in using Outlook (E-mail), attaching files, forwarding, corresponding timely in a professional and courteous mannerProficiency in Microsoft office, Excel, Word, Outlook etc.
• Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks should they arise
• A valid Driver’s License is required
• Qualified to work in the US

Job Type: Full-time

• Benefits:
• Dental insurance
• Health insurance
• Paid time off

Schedule:
8 hour shift
Monday to Friday
Occasional over time will be required

Education:
High school or equivalent (Preferred)

Experience:
Administrative Assistants & Receptionists: 2 years

Equal Opportunity Employer


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For further information, please review the Know Your Rights notice from the Department of Labor.