WRO Administrative & Program Support

Administrative & Program Support

The Administrative and Program Support role is responsible for the administrative operations of the Work Ready Oklahoma Employment Center, data entry, and organizational tasks. This individual will work closely with the local leadership team to perform multifaceted, time-sensitive functions to ensure that projects are organized and completed effectively and in a timely fashion. The position requires strong attention to detail, organization, critical thinking, confidentiality, and dependability. This position will be responsible for providing reports and data to Goodwill and the WRO central office. Additionally, this person may join in program activities with participants during peak training times.

Essential Duties & Responsibilities:

• Accurately manage information, data, and resources, including systems for paper and electronic documents, databases, spreadsheets, and other materials and resources.
• Provide logistical support for meetings and division activities by taking notes and preparing resources.
• Provide support for the preparation of client reports and internal project management tools.
• Work with key staff to maintain accurate and thorough records of project activities, program deliverables, and outcomes.
• Help with the preparation of presentations, spreadsheets, and other materials.
• Establish and maintain filing and record keeping for project activities.
• Actively assists with the implementation of monthly "cohorts" through material preparation, daily attendance database management, and front-line participant interaction.
• Distribute participant tracking forms related to TANF barrier removing activities gaining participant signature and Program Director and/or Program Manager approvals.
• Maintains participant hardcopy and electronic records following HIPAA compliance practices.

Other Job Functions:

• Serves as the point of contact for individuals entering the WRO Tulsa building while seated at the front desk, tracking guests and staff while entering and exiting the premise.
• Answers the phone fielding program related questions and transferring to appropriate staff members when necessary.
• Maintain correspondence with all program inquires via email and telephone communications.
• Provides community outreach support and attends the WORKlahoma Job Fair twice per year and other community events as required with occasional evening and weekend responsibilities.
• Maintain confidentiality and adhere to all Goodwill policies, including safety, ethics, and EEO.
• Other duties as assigned.

Educational Requirements:

• Bachelor's degree in business administration, marketing, or other related fields preferred.
• At least two years of office management experience.

Other Requirements:

• Integrity, credibility, and a commitment to and passion for the program's mission.
• Advanced Microsoft Office skills and an ability to become familiar with firm-specific programs and software.
• Strong organizational, multitasking, and problem-solving skills, with exceptional attention to detail and the ability to remain calm and be effective under pressure.
• A proven ability to exercise sound judgment in the performance of responsibilities and the handling of information while upholding confidentiality.
• Excellent verbal and written communication skills and the interpersonal skills to communicate effectively.

Goodwill Industries of Tulsa