Office Administrator / Bookkeeping Assistant

Job Description

Job Description

Office Administrator / Bookkeeping Assistant$29/hour | Full-Time | Westbury, NY (On-Site) About the RoleWe are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company.This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions.You will work directly with leadership and play a key role in keeping the office running smoothly. Key ResponsibilitiesOffice & Administrative SupportManage incoming mail, scanning, and document organizationMaintain digital files and ensure proper documentation across jobsSupport day-to-day office coordination and administrative needsAssist with scheduling, follow-ups, and general office logisticsBookkeeping SupportGenerate client invoices and follow up on outstanding balances. Enter data into QuickBooks and internal systemsEnter cash receipts and scan supporting documentationProcess vendor bills and ensure timely and accurate processing of payments.Code credit card purchases utilizing QuickBooks Online bank feedOperational SupportEnsure job documentation is complete and properly storedAssist in maintaining consistency between office records and financial dataProvide general support to leadership as needed What We're Looking ForCore TraitsHighly organized and detail-orientedReliable and consistent with strong follow-throughComfortable working in a fast-paced office environmentStrong communication skills and professional demeanorExperiencePrior office or administrative experience preferredExposure to bookkeeping or accounting tasks is a plusConstruction or trades experience is a plusBasic familiarity with QuickBooks Online  Compensation & Schedule$29/hour (full-time)Monday–Friday, 9:00 AM – 5:00 PM (on-site)Benefits include medical insurance, 401(k), paid holidays, and PTO Why This Role is a Great OpportunityClear structure and responsibilitiesHands -on exposure to both operations and accountingOpportunity to grow into a more senior role over timeStable, team-oriented environment