Administrative Coordinator

Job Description

Job Description

We are looking for a detail-oriented Administrative Coordinator to support contract oversight and procurement operations for a Contract position based in Columbus, Ohio. This role plays an important part in maintaining organized records, coordinating contract documentation, and helping ensure agreements are reviewed, tracked, and managed in line with business and compliance expectations. The ideal candidate brings strong administrative support skills, sound judgment, and the ability to manage deadlines across multiple contract activities.

Responsibilities:

• Maintain an accurate inventory of third-party agreements and organize completed contract files for easy retrieval and audit readiness.

• Coordinate the collection, review, and storage of fully executed contractual documents after procurement activities have been finalized.

• Track key agreement details, extract relevant contract data, and enter information into designated systems of record with a high level of accuracy.

• Monitor contract timelines to identify upcoming expirations, renewal dates, and automatic extension provisions, and communicate next steps to stakeholders.

• Support termination and renewal activities by preparing documentation, following internal procedures, and helping ensure timely processing.

• Review contractual terms to identify areas of risk or concern and escalate issues as needed in alignment with policy and regulatory standards.

• Provide administrative coordination for signature authorization processes once sourcing, negotiation, and risk review steps have been completed.

• Negotiate selected agreements within defined authority levels to secure business terms that align with organizational requirements and compliance expectations.

• Experience providing administrative support in a contract administration, procurement, or business operations environment.

• Proficiency in maintaining detailed records, performing data entry, and managing documentation with accuracy and consistency.

• Ability to coordinate schedules, manage competing priorities, and keep contract-related activities moving on time.

• Working knowledge of contract lifecycle processes, including renewals, terminations, and document retention practices.

• Familiarity with business systems such as Archer, Workday, Zip or similar platforms used for contract and data management.

• Strong written and verbal communication skills with the ability to interact professionally across teams.

• Sound organizational skills and attention to detail when handling confidential and time-sensitive information.