People Coordinator & Office Operations Associate

People Coordinator & Office Operations Associate Redwood City, CA About Bluevine Bluevine is the largest small‑business banking platform in the U.S., redefining how entrepreneurs manage their money. We create modern financial solutions—from checking and lending to payments—designed to help small business owners grow, thrive, and take control of their financial future. Our best‑in‑class technology, advanced security, and deep understanding of the small‑business community give our customers the confidence to focus on what they do best. Since 2013, we’ve supported more than 750,000 small businesses nationwide. Backed by leading investors like Lightspeed Venture Partners, Menlo Ventures, 83North, and Citi Ventures, our 500+‑person global team shares one mission: to give small businesses the financial tools they need to succeed. About the Role We are looking for a detail‑oriented and service‑driven People Coordinator & Office Operations Associate to support our Redwood City office. This part‑time role (3 days per week, Tuesday, Thursday 7:30 AM–3:30 PM, with flexibility on the third working day) plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities‑related needs. Reporting to the local People team and partnering cross‑functionally, this role is ideal for someone who enjoys being the go‑to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly. What You’ll Do Facilities Support: Act as the on‑site point of contact for general office upkeep and coordination of day‑to‑day facilities needs Perform day‑porter responsibilities, including light kitchen and common area upkeep such as loading/unloading the dishwasher, stocking supplies, and tidying shared spaces; coordinate restroom supplies and respond to employee service needs Order and stock office snacks and beverages Coordinate and set up in‑office lunches Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards Workplace Experience: Curate and manage an engaging, inclusive, and productive office environment that supports employee well‑being and collaboration Lead initiatives that enhance the in‑office experience, including space planning, onsite events, and amenities that align with company culture and values HR Coordination: Greet and welcome guests and applicants and provide office tours Welcome and orient new hires during local HR onboarding sessions, including completing their I‑9 documentation Respond to routine employee HR and policy questions Lead the coordination of bi‑annual employee volunteering initiatives Administrative Support: Provide administrative support to senior leadership, including calendar management and meeting coordination Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems Coordinate mail handling and shipping activities with internal teams and external vendors or carriers Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards Additional Duties as Assigned: Perform additional administrative and operational duties as assigned to support team and business needs What We Look For 1–2 years of experience in an HR, administrative, or workplace coordination role (preferred) Course work in Human Resources a plus Strong organizational skills and attention to detail Excellent interpersonal and customer service skills Professional, polished presence with a strong service mindset Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests Comfortable working in a hybrid workplace with a minimum of two days on‑site and managing physical workspace needs Proficient with basic office software such as G‑suite (Gmail, Calendar, Drive, Docs) Demonstrated ability to handle confidential information with professionalism Compensation New Hire Hourly Pay Rate: $28.37/hr. – $34.04/hr. At Bluevine, we recognize the importance of fair and competitive compensation. Exact compensation may vary based on experience, skills, and qualifications, as well as market trends. Benefits & Perks (US Based ONLY) Excellent health coverage and life insurance benefits 401(k) with an immediate 3% company match PTO, Company Holidays, and Flexible Holidays Company‑sponsored Mental Health Benefits, including 1:1 therapy Over $1,000 each year to spend on your personal wellness Monthly WFH stipends totaling over $1,000 annually Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks for all other parents Access to financial coaches and education sessions Weekly catered lunches and fully stocked kitchen pantries EEO Statement Bluevine is an equal‑opportunity employer. We do not discriminate on the basis of protected class status under any applicable law. #J-18808-Ljbffr