Onboarding Coordinator- Part Time

Onboarding Coordinator (Part-Time | Remote) Location: Fully Remote, Open to Any Time Zone Schedule: Part-Time, up to 15 to 20 hours per week (Mondays required) Pay: Up to $24/hour Type: Temporary, approximately 3 months with potential to extend Overview We are looking for a detail-oriented and organized Onboarding Coordinator to support a growing healthcare organization on a part-time remote basis. This is a project-based role focused entirely on delivering a smooth and compliant onboarding experience for new hires across the country. If you have a strong HR or People Operations background, experience in healthcare, and are comfortable leading virtual orientations independently, this could be a great fit. Schedule Breakdown Mondays are required, virtual orientation days running approximately 4 hours including prep, orientation facilitation, and follow-up Tuesdays are the primary admin day for processing new hires starting the following week Wednesday through Friday are flexible for follow-up activities as needed Key Responsibilities Facilitate weekly virtual new hire orientations covering I-9 documentation, system access, benefits eligibility overview, time-off policies, and Q&A Coordinate pre-onboarding logistics including background checks, drug screens, and TB test follow-up with candidates ahead of weekly deadlines Enter approved new hires into the HRIS system and submit IT tickets to provision system access, email accounts, and login credentials Pull, verify, and file professional licenses for clinical staff including therapists, dieticians, LCSWs, APCs, and ACSWs, logging expiration dates in the credentials tracking system Send orientation welcome emails, calendar invites, and courtesy notifications to hiring managers and the People Ops team Log all new hire information across applicable tracking spreadsheets and maintain records in a shared Google Drive Monitor IT access post-start and follow up with the IT department to resolve any outstanding access issues Communicate start date changes to the recruiting team when candidates miss weekly processing deadlines Requirements Paychex experience is required, must be able to operate the system with minimal ramp-up Healthcare industry experience is required, particularly familiarity with clinical staff credentialing including LCSW, APC, ACSW, and similar licenses Comfortable conducting and leading virtual orientations independently on a weekly basis Highly organized with exceptional attention to detail and the ability to manage multiple concurrent new hire files and deadlines simultaneously Proficient in Google Drive and comfortable with basic spreadsheet data entry Strong written communication skills for both templated and customized email correspondence Comfortable working across multiple time zones No degree required, relevant experience will be considered Nice to Have Experience coordinating with IT departments for user provisioning Familiarity with professional license verification and tracking Background in high-volume, fast-paced HR or People Operations environments Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (we, our, or Vaco by Highspring) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individuals skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.