Document Control Specialist/Document Controller

Document Control Specialist/Document Controller

Provide project document control of a Combined Cycle Project's Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.

Requirements:

• Ability to work independently and be self-directed; Possess strong interpersonal communication skills.
• Highly motivated; able to work in a fast paced environment and able to meet deadlines.
• Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
• Maintain stringent electronic and paper copy document control processes for all project related information.
• Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
• Utilize electronic filing and web-based project management, construction administration systems to store, manage, coding and tracking pertinent documents.
• Ability to use scanning and copying equipment, organize and maintain documents.
• Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items.
• Periodically train other employees on records management procedures and policies which include documentation, retention, retrieval and destruction.
• Assist with migrations, audits and perform administrative tasks as needed.
• Control the retrieval of documents; Receive and process submittals or shop drawing and requests for information or RFI's and maintain via tracking logs.
• Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.
• Ability to be detailed oriented, dependable, trustworthy and ability to work with complex and time sensitive documents.
• Willing to work overtime when needed.
• Proficient with Microsoft software applications and Adobe software Requirements, familiarity with Document Control Systems.
• Ability to prioritize, possess excellent time management and trouble shooting skills.
• Copying Documents Scanning Documents Assembling and Binding Documents / inserting tabs and slip-sheet's / 3 ring binders, etc.
• Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man-hours, expenses, materials, and miscellaneous charges incurred.
• Coordinate with vendors to reconcile invoice discrepancies.
• Maintain and apply working knowledge of Corporate Standards for Business Controls and meet management's expectations for effective internal business controls.