Membership Associate - National Academy of Sciences

Job Description Summary Assists the Academy’s membership director and elections administrator by providing advanced administrative and meeting support for the annual nomination and election of National Academy of Sciences members.

ESSENTIAL JOB DUTIES

Membership Elections & Nominations Administration Review nominations for accuracy and completeness. Update election databases and online election systems. Create, test, and manage online ballots. Assist with election tabulation and reporting. Maintain election procedures documentation and section web pages for the Academy’s 31 disciplinary sections. Respond to member inquiries regarding nomination and election processes. Member Support & Communications Assist members with login issues and monitor support requests. Prepare and distribute election announcements. Prepare and send congratulatory communications to newly elected members. Serve as a point of contact for member questions related to elections and membership activities. Meeting & Event Coordination Coordinate logistical arrangements for Section meetings during the Annual Meeting. Arrange virtual meetings for candidate discussions, Class Membership Meetings, and Annual Meeting activities. Monitor Annual Meeting registration and hotel reservations for Section Chairs and Class Officers. Support membership-related activities during the Academy’s Annual Meeting. Membership Onboarding & Recognition Coordinate the preparation and distribution of new member diplomas and membership cards. Support onboarding initiatives and related projects for newly elected members. Administrative, Financial & Operational Support Process and review travel expense reports. Reconcile monthly financial records. Supervise temporary support staff, as assigned. Nonessential Job Duties Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Ability to solve intellectual problems of some variety and complexity. Ability to exercise some latitude for independent judgment and action. Related computer and technology skills. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees. Minimum Education/Training Requirements: High School Diploma. GED, or equivalent knowledge. Minimum Experience: Six years of related professional experience. Preferred Requirements/Experience: Nonprofit membership experience preferred. Ability to thrive in a fast-paced working environment while providing strong attention to detail and deadlines. Physical Capabilities: Ability to work at a computer for extended periods of time. Required Licenses, Certification or Registration: None. Supervisory Responsibilities/Controls: Reports to Director, Membership. Sets objectives with supervisor. Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off‑site meeting/sponsor locations. Compensation & Benefits . An estimated compensation range for this position is $30.11 - $37.63 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills and work experience, and subject to budget parameters. This is a benefits‑eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. #J-18808-Ljbffr The National Academies of Sciences, Engineering, and Medicine