Accounts Payable Analyst: Timely Vendor Payments

SWX Global is a leading provider of comprehensive trade show and event marketing solutions with 38 years of experience. Based in the U.S., we specialize in custom booth design, graphic design, trade show management, support services, setup, and dismantling. SWX Global is one of the largest independent trade show companies in the U.S., thanks to the dedication of our team members. Role Description The Accounts Payable Analyst is a full-time, on-site role located in Carrollton, TX and is responsible for executing and supporting the full accounts payable (AP) cycle, ensuring accurate invoice processing, ensuring timely and accurate payments to vendors , verifying and reconciling accounts and strong internal controls. This role requires a high level of accuracy, analytical thinking, and the ability to collaborate with departments such as purchasing, operations, and accounting. Additional responsibilities include preparing financial reports and supporting audits by maintaining detailed documentation. Key Responsibilities Review and verify invoices for accuracy, proper coding, and required approvals. Perform 2‑way or 3‑way match (invoice, PO, packing slip) depending on company process. Research and resolve invoice discrepancies with internal teams or vendors. Enter invoices into the ERP system with proper GL accounts, departments, and project/job codes. Payments & Cash Disbursements Prepare scheduled payment batches (ACH, checks, wires, credit card). Monitor cash‑flow timing and prioritize payments according to terms. Verify early‑pay discount eligibility and ensure discounts are maximized. Reconcile AP payments and ensure proper documentation is maintained. Respond to vendor inquiries and resolve issues quickly and professionally. Maintain vendor master data including W‑9s, payment information, and tax classifications. Assist in gathering and organizing year‑end 1099 data. Reconcile vendor statements and follow up on outstanding invoices or credits. Maintain accurate AP aging and identify stale or problematic balances. Prepare AP reports for management including spending summaries and KPIs. Assist with variance analysis and expense trend reporting. Compliance & Controls Ensure invoices comply with company policies, approval workflows, and purchasing guidelines. Maintain internal controls related to segregation of duties, invoice approvals, and payment authorization. Support AP audit requests by providing documentation and explanations. Month-End Close Support Prepare AP accrual entries for unbilled expenses or late invoices. Assist in reconciling AP subledger to the general ledger. Qualifications Required Two (2)+ years of accounts payable or accounting experience. Proficiency in Finance and Accounting principles, with the ability to process invoices and manage accounts payable effectively. Strong Analytical Skills for resolving discrepancies, reconciling accounts, and preparing financial reports. Excellent Communication abilities to collaborate with internal teams and external vendors professionally and effectively. Experience in Account Reconciliation and attention to detail in maintaining accurate records. Proficiency in accounting software and Microsoft Office applications, particularly Excel (pivot tables, v‑lookups) and ERP systems. Bachelor’s degree in Accounting, Finance, or a related field is preferred. Familiarity with accounts payable processes in the events or trade show industry is an advantage. Ability to work independently and meet deadlines in a fast-paced, team-oriented environment. Preferred Experience in manufacturing or construction environments. Familiarity with 3‑way match, job costing, subcontractor billing , or inventory workflows. ERP experience such as NetSuite , SAP, Oracle, Microsoft Dynamics, or Sage. #J-18808-Ljbffr SWX GLOBAL Design & Production