Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for the maintenance and updates to all Accounts Receivable student and vendor accounts and the collection of tuition, fees, and all other miscellaneous funds that are to be receipted to the college. The Accounts Receivable Specialist is also responsible for assisting the Senior Accounts Receivable Specialist as needed with processes including, but not limited to, debt collection, billing, and reconciliations of accounts, etc. The Accounts Receivable Specialist reports directly to the Associate Vice President of Financial Services and Associate Chief Financial Officer.

Duties

The duties of the Accounts Receivable Specialist include:

• Serving ultimately as the face of the Business Office by immediately greeting and offering assistance to ALL customers as they enter our office.
• Receiving and accurately receipts ALL funds for the College (State, Institutional, County).
• Maintaining a variety of cash to be made available to accommodate cash flow (change) for other departments such as the bookstore, cosmetology, and food services.
• Completing the daily cash analysis process and prints reports in preparation for bank deposits.
• Certifying the daily deposit to the NCCCS and transmitting electronically.
• Updating and maintaining the daily cash analysis credit card transaction spreadsheet in preparation for bank reconciliation.
• Recording miscellaneous charges to accounts receivable such as Continuing Education CPR fee invoices and works with CIEC to send invoices and ensure payments are collected in a timely manner.
• Recording all sponsorship and payment plan bookstore charges in Colleague, file electronically, and provide them to the Senior AR Specialist for processing.
• Ensuring that all FA Link bookstore purchases are accounted for in Colleague and filed electronically.
• Assisting the Senior AR Specialist with payment plans as needed and monitor student accounts for payment plan postings.
• Generating correspondence to students with payment plans regarding upcoming payment due dates and any missed payments.
• Recording registration restriction holds to student accounts who have missed payment(s) on their payment plan in a timely manner.
• Processing Continuing Education sponsorship agreements; create and send invoices accordingly.
• Processing Continuing Education student refunds in a timely manner.
• Reviewing Continuing Education remission rosters for accuracy, makes corrections as necessary, and maintains paperwork accordingly.
• Running reallocation processes and payment transfers for Continuing Education.
• Managing payments for student lock inventory in Photography.
• Serving as back-up for the Senior AR Specialist as needed with curriculum sponsorship billings, Financial Aid postings, R2T4 processing, etc.
• Distributing part-time payroll and employee reimbursement checks.
• Checking for Business Office mail in the mailroom twice per day (first thing each morning and then again in the afternoon).
• Keeping an active inventory on all deposit slips from our banks and ensures that we have an abundant supply. Orders new deposit slips in a timely manner.
• Keeping an active inventory of all credit card tape, paper, toner, and supplies that are not readily available in Purchasing for the Business Office. Works directly with the Accounts Payable Specialist to order necessary supplies in a timely manner.
• Maintaining working knowledge of federal and state laws related to Accounts Receivable.
• Providing excellent customer service to internal and external customers.
• Supporting and assisting other team members as needed.
• Exercising attention to detail to minimize errors.
• Performing other duties as assigned.

Required and Preferred Qualifications

Required:

• Associate degree in accounting or a business-related field from a regionally accredited institution or equivalent combination of education and work experience
• A minimum of two(2) years of work experience in accounting, finance, or business administration.
• Proficient in Microsoft Office Applications.

Preferred:

• Bachelor's degree in accounting or a business-related field from a regionally accredited institution.
• Five(5) years of work experience in accounting, finance, or business administration.
• Knowledge and experience of Ellucian's Colleague.

College Requirements of all Employees

A commitment to embrace and promote a campus culture that values trust, integrity, belonging, mutual respect, a strong work ethic, and service to others.

A commitment to institutional service by proactively seeking opportunities and actively contributing to student engagement, College initiatives, and community partnerships through participation in committees, student organizations, outreach activities, mentoring, and other service opportunities.

A commitment to the comprehensive community college philosophy and mission which provides academic, career, intellectual, and social development opportunities for all students.

Ability and willingness to work collaboratively with all faculty, staff, students, and external stakeholders.

Serve on institutional committees as appointed by the President.

Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with all applicable safety regulations.

Perform other duties and responsibilities as needed or assigned.