Executive Assistant

Stepp & Rothwell | Kansas City Metro Area

Stepp & Rothwell is a boutique, multi-family family office providing comprehensive financial planning, investment management, and ongoing coordination for about 300 families nationwide.

Our model is built on long-term relationships, proactive planning, and high-touch client service. We meet with clients quarterly and coordinate all aspects of their financial livesnot just investments. Responsibility for follow through does not sit with the client it sits with us.

As we continue to grow, we are looking for a high-trust operator who can support multiple leaders, manage competing priorities, anticipate needs, and build strong working relationships across the firm. The ideal candidate can make busy leaders more effective.

Executive assistant

We are looking for a highly organized, proactive, and trustworthy professional who can help our leadership team operate at a higher level.

This is not a traditional administrative role.

We are looking for someone who enjoys anticipating needs, solving problems, managing competing priorities, and helping busy leaders stay focused on what matters most. The right person will become a high-trust operator who helps create clarity, organization, and follow-through in a fast-moving environment.

This role is ideal for someone who enjoys being the person others rely on. Success requires sound judgment, professionalism, discretion, emotional intelligence, and the ability to build trust with a variety of personalities and work styles.

This role supports multiple leaders across the firm, including our two founders, our two owners, and our support manager. Success in this position requires sound judgment, strong communication skills, discretion, emotional intelligence, and the ability to build trust with a variety of personalities and working styles.

What you'll do

Executive & Leadership Support

Serve as a trusted partner to firm leadership

Manage complex calendars, scheduling priorities, and meeting logistics

Coordinate travel, appointments, events, and special projects

Anticipate needs and proactively solve problems before they become issues

Track action items and ensure follow-through on commitments

Help leaders stay organized and focused on high-value activities

Operations & Administrative Support

Support day-to-day office operations

Assist with internal projects and process improvements

Coordinate communication and logistics across departments

Help create consistency and organization within the firm

Take ownership of special projects and one-off requests

You may be a great fit if:

People describe you as dependable and trustworthy

You remain calm under pressure

You enjoy supporting others and helping things run smoothly

You can adapt your communication style to different personalities

You notice details that others miss

You are comfortable juggling multiple priorities

You take initiative without waiting to be told every next step

You can receive feedback professionally and adjust quickly

You are confident without needing to be the center of attention

What we're looking for

Strong organizational and time management skills

Excellent written and verbal communication

High degree of professionalism and discretion

Ability to exercise sound judgment

Strong follow-through and attention to detail

Experience supporting executives, business owners, or leadership teams preferred

Proficiency with Outlook and Microsoft Office

Our ideal candidate

The ideal candidate is warm, emotionally intelligent, proactive, resilient, and highly trustworthy. They build strong relationships, communicate professionally, handle confidential information appropriately, and take ownership of their responsibilities. Most importantly, they make the people around them more effective.