Student Information System Support, iLEAD Exploration Costa Mesa

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. 7 days ago Requisition ID: 2006 Salary Range: $18.50 To $28.00 Hourly JOB TITLE: Student Information Systems Support REPORTS TO: Student Information Systems Coordinator or Designee CLASSIFICATION: Classified / Non Exempt

WHO WE ARE (ORGANIZATION OVERVIEW)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

THE OPPORTUNITY (POSITION OVERVIEW)

Reporting to the Student Information Systems Coordinator, the Student Information Systems Support employee serves as the main contact for enrollment, withdrawals, records, transcripts and student data.

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

Organize and maintain learner records and reports. Assist with enrollment and student registration information from start to finish. Perform duties as assigned and outlined by the directors and student information systems coordinator. Provide general administrative and clerical support including mailing, scanning, and faxing. Assist with the management of the enrollment department mail. Work collaboratively with the enrollment team to develop systems to manage family intake and support educational facilitators. Respond to correspondence within 24 hours during the school week. Assist with staff training on enrollment as needed. Retrieve mail/correspondence from official school PO Box. Prepare reports by collecting and analyzing information as needed. Expedite withdrawals from start to finish. Follow up with families and staff to provide excellent customer service. Maintain Google documents and spreadsheets with current family information and other correspondence. Respond to program inquiries in a thorough and professional manner. Edit emails and other correspondence for thoroughness and accuracy. Collaborate with enrollment teammates, the leadership team, and Exploration directors to improve existing processes and develop new systems. Maintain and organize student files and records including current school information. Maintain EL, special programs and special education documentation on learners, updating information as received from directors and coordinators. Maintain a variety of documents and reports including transfers, cumulative folders, reports of progress, state testing data, IEPs, EL information, and other correspondence as needed. Correspond regularly with administration regarding student attendance or general enrollment concerns. Assist high school counselors/coordinators with the preparation of transcript information and other student data. Aid in the maintenance of student information systems. Respond within 24 hours to all emails and calls received during the school week. Attend meetings and training as required. Complete other duties as defined by the Director of the program or other school leaders.

OTHER RESPONSIBILITIES

Be self-directed by taking initiative and responsibility for your work. Work in a collaborative, team based and innovative environment. Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team. Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment. High level of personal and professional integrity and trustworthiness. Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer. Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace. Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team. Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications. Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities. Perform other responsibilities as defined by the designated supervisor.

ESSENTIAL FUNCTIONS

Communicating with others to exchange information. (In Person/Telephone/Computer) Sedentary work that primarily involves sitting/standing. Adjusting or moving objects up to 50 pounds in all directions. When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites. Assessing the accuracy, neatness and thoroughness of the work assigned. May encounter outdoor elements: high (>90)/low ( Ability to work in situations involving the need to make informed and quick decisions. Ability to supervise/manage workers and delegate as needed in project management situations. Reading detailed documentation and analyzing data sets. Writing professionally, both by hand and utilizing computer software. Speaking in public settings including making public presentations to large and small groups. Dealing and navigating professionally through high-stress situations. *The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

WHAT YOU WILL BRING (QUALIFICATIONS)

High school degree or equivalent. Job-related office experience and/or training preferred. Demonstrate proficiency in technology skills with the ability to learn and use online platforms, systems and software for record keeping and data-intake purposes. General knowledge of standard office practices, procedures, equipment, bookkeeping, and/or secretarial techniques. Ability to prioritize, perform tasks with accuracy, be detail-oriented and meet deadlines. Demonstrate standards of moral character and maintain a professional demeanor to serve as an effective role model for learners. Exercise mature judgment in working with confidential information. Demonstrate excellent communication and interpersonal skills, both verbal and written. Work independently, be a self starter, problem solve and multi-task. Establish and maintain friendly, cooperative and effective working relationships with all learners, families and staff. Willingness to be involved on teams and committees to support the school’s mission and vision. Belief in the iLEAD mission and a willingness to work as a vital part of the iLEAD team to ensure excellence in learning opportunities and contribute to the iLEAD community as a whole. iLEAD California is an Equal Opportunity Employer and is committed to fostering diversity within its staff. iCA promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees. #J-18808-Ljbffr iLEAD California Charters