Senior Payroll and Benefits Associate

Job Description

A large Coffee company is seeking a detail-oriented Payroll & Benefits Specialist to own and scale our U.S. payroll operations while supporting our growing global business. You'll own end-to-end U.S. payroll for our exempt and non-exempt workforce, ensuring payroll is accurate, timely, and compliant across the jurisdictions where we operate. You'll manage the full payroll cycle, including payroll processing, reconciliations, statutory requirements, audits, and compliance, while partnering closely with our Finance & Accounting, People, and Operations teams.

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What You'll Own

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• Prepare and ensure timely, accurate, and compliant payroll processing across global entities (US, UK), in line with local employment, tax, and statutory requirements for monthly weekly, and bi-weekly payroll cycles
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• Manage the day-to-day administration of benefits, pension, and 401(k) plans, including vendor coordination, enrollments, and compliance.
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• Own payroll period-end activities, including payroll reconciliations, review of payroll journals, variance analysis, and clean handoff of payroll data into the general ledger and month-end close.
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• Perform ad-hoc payroll research and analysis, pulling data from payroll systems, HRIS platforms, and finance systems to support audits, reviews, employee queries, and management requests.
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• Research, calculate, and document payroll-related judgments and estimates, including bonuses, commissions, benefits-in-kind, terminations, and statutory accruals across jurisdictions.
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• Provide day-to-day operational payroll support, including reviewing payroll inputs, resolving employee and vendor queries, and ensuring timely and accurate payments to employees, tax authorities, and benefits providers in accordance with statutory deadlines and company policies.
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• Develop, document, and maintain payroll policies, procedures, and internal controls, ensuring consistency, audit readiness, and compliance across all regions.
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Who We're Looking For

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• Bachelor's degree in Accounting, Finance, Payroll, HR, or a related field.
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• 3+years of hands-on payroll experience, covering the US and exposure to the UK in a multi-entity or fast-growth environment (retail, hospitality, or multi-site businesses preferred).
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