Administrative Assistant

Administrative Assistant

Koniag Advisory Business Solutions, Koniag Government Services company, is seeking an Administrative Assistant to support KABS and our government customer at Poplar, MT. This position requires the candidate to be able to obtain a Public Trust. This position is covered under the Service Contract Act. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, paid holidays, paid vacation, paid sick leave and more.

We are seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support to the Chief Executive Officer and Leadership Team at the Fort Peck Service Unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

Administrative Support:

• Coordinate and support the administrative workflow of the Service Unit
• Monitor incoming calls, prepare detailed summaries, and track leadership commitments
• Establish and maintain organized record-keeping systems to support goals, objectives, policies, and assignments
• Serve as a liaison between leadership and staff, facilitating effective communication

Human Resources Support:

• Utilize automated HR systems to perform technical and administrative functions
• Assist with employee onboarding processes and documentation
• Support security clearance processes and employee verification procedures
• Maintain accurate time and attendance records for staff
• Assist employees with payroll inquiries and leave-related issues
• Prepare error notices and coordinate corrections as needed

Financial and Procurement Support:

• Assist with travel requisition preparation and processing
• Prepare and process purchase, service, and stock requisitions using IHS systems
• Maintain accurate financial records and documentation
• Support budget tracking and expense monitoring activities

Training and Development:

• Develop training materials for staff on payroll, timekeeping, and travel procedures
• Conduct training sessions as needed to ensure compliance and efficiency
• Create and maintain procedural documentation and guidelines

Required Qualifications:

Education & Experience:

• Minimum: High school diploma or equivalent
• Experience: 2-3 years of administrative or office support experience
• Experience in healthcare or government settings preferred

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with automated HR and payroll systems
• Familiarity with procurement and financial management systems
• Strong data entry and record-keeping abilities

Core Competencies:

• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Problem-solving and analytical thinking skills
• Customer service orientation
• Ability to work independently and manage multiple priorities

Compliance Requirements:

• HIPAA compliance training and adherence required
• Background check clearance mandatory
• Professional appearance and demeanor required
• Computer security protocols compliance
• PPE requirements as applicable

Physical Requirements:

• Ability to sit for extended periods
• Manual dexterity for computer and phone operation
• Ability to lift up to 25 pounds occasionally
• Clear verbal communication for phone interactions

Work Environment:

• Professional healthcare facility environment
• Fast-paced, multi-tasking work setting
• Regular interaction with leadership, staff, and external contacts
• Adherence to all IHS policies and procedures

Application Process:

Qualified candidates should submit:

• Complete resume highlighting relevant experience
• Cover letter detailing interest and qualifications
• Three professional references
• Copies of relevant certifications or training

Security Requirement:

• Ability to obtain a Public Trust

Our Equal Employment Opportunity Policy The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.