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Facilities Assistant (BASF-Chemetall)

Come create chemistry with us! BASF/Chemetall, is the Surface Treatment global business unit of BASF's Coatings division, operating under the Chemetall brand, and a leading supplier of applied surface treatments worldwide. At BASF/Chemetall, we develop and manufacture tailor-made technology and system solutions for applied surface technology. Our products protect metals from corrosion, facilitate forming and treatment, prepare parts optimally for the painting process and ensure excellent coating adhesion. Our technologies and products are used in a variety of industries and end markets such as automotive, aerospace, aluminum finishing and metal forming. The chemical treatment of metal surfaces is BASF/Chemetall core competence. The focus of our worldwide activities is on the development and implementation of customized technology and system solutions for surface treatment.

We are looking for a Facilities Assistant to join our team in New Providence, NJ. The Facilities Assistant provides day-to-day administrative, coordination, and operational support to the Site Manager and facility leadership team. This role helps ensure smooth site operations by managing purchase orders, scheduling vendors and contractors, maintaining compliance documentation, supporting health and safety programs, and assisting with supervision of facility staff. The ideal candidate is detail-oriented, organized, and able to effectively communicate with employees, vendors, and leadership.

Administrative & Operational Support

• Prepare, submit, and track purchase orders, invoices, and procurement requests.
• Assist in managing vendor and contractor scheduling, site access, and work coordination.
• Maintain site calendars, work schedules, facility service requests, and project timelines.

Safety, Compliance & Policy Management

• Issue and document Safe Work Permits (SWP), ensuring contractor and employee compliance with safety requirements.
• Ensure building, safety, environmental, and Responsible Care policies remain current, accurate, and compliant with corporate and regulatory standards.
• Assist with updating Standard Operating Procedures (SOPs), emergency response plans, and compliance documentation.
• Monitor compliance tasks, audits, and corrective action items, ensuring timely completion.

Facility & Staff Support

• Assist the Site Manager supporting facility staff and contractors.
• Help oversee daily operations to ensure safe, productive, and efficient workflow.
• Support facility maintenance activities by coordinating preventive maintenance schedules and service requests.
• Communicate effectively with site personnel regarding updates, and policy changes.
• Provide backup support to Shipping/Receiving loading, unloading, labeling boxes, etc.

Vendor & Contractor Management

• Serve as a point of contact for external vendors and service providers.
• Verify contractors meet site safety, documentation, and compliance requirements.
• Assist EHS department with contractor onboarding, work permits, and daily coordination during on-site activities.
• Maintain training records and track employee certifications.

Continuous Improvement

• Identify opportunities to improve administrative processes, documentation accuracy, and operational efficiency.
• Support site initiatives such as safety campaigns, audits, EHS inspections, and facility improvement projects.

If you have...

• High school diploma or equivalent; associate degree or bachelor's degree preferred.
• 2+ years of experience in facility operations, administrative support, project coordination, or similar roles.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent organizational, communication, and time-management skills.
• Ability to work independently, multitask, and manage competing priorities.
• Preferred Experience in manufacturing, facilities management, construction, chemical operations, or environmental health and safety.
• Knowledge of Responsible Care principles or similar compliance frameworks.
• Familiarity with purchase order systems (SAP, Oracle, etc.) and vendor management processes (Avetta).
• Experience assisting with safety programs, SOPs, or training administration.

Core Competencies

• Attention to Detail
• Communication & Collaboration
• Problem-Solving
• Safety & Compliance Mindset
• Initiative & Ownership
• Customer Service Orientation

Create your own chemistry with View email address on click.appcast.io

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call View email address on click.appcast.io. We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment. Just some of the many benefits we offer include:

• Flexible work arrangements whenever possible
• Highly competitive retirement savings plan with company match and investment options
• Well-being programs that include comprehensive mental health support for you and your household family members
• Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
• Back-up child and elder care with discount programs for families of all ages and stages
• Mentoring and career development opportunities that allow you to share, learn, and thrive
• Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
• Employee crisis support for when the unexpected happens
• Access to our BASF wine cellar, employee discounts, and much more!

About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years! At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career. Belong to Something Bigger. #belongatBASF

Privacy statement BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact View email address on click.appcast.io to report fraud.

Pay transparency BASF is committed to pay transparency practices. The competitive Pay Range for this role is $70,000-$75,000. Actual pay will be determined based on education, certifications, experience, and other job-related factors permitted by law.

Equal employment opportunities We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law. Applicants must be currently authorized to work in the United States on a full-time basis.