Assistant Project Manager

Job Description

Job Description

Get to Know Us

With a company built on family—by family—it’s no surprise that working here is so much more than just putting on a hard hat and work boots.

At Crossland, you join a group of Real Builders who care about bringing long-lasting facilities to our clients and providing the best culture and opportunities for our employees. With our own in-house education program, you’ll find the resources, support, and training necessary to put you on the path to success.

Position Summary

The Assist Project Manager is part of the company's "management representative" and is responsible for the safe completion of their projects within budget, on schedule, to the company's quality standards, and to the customer's satisfaction. When the project dictates it is their responsibility to assist the Project Manager or Senior Project Manager in portions of the management scope. It is their responsibility to initiate required action to achieve these objectives and to ensure all project activities are consistent with contract documents and the company’s policies. The Project Manager’s duties will vary as required to support the project team. The Project Manager and Superintendent or Project Superintendent will work as a complementary team where the sum of their efforts is greater than their individual efforts. The Project Manager’s first responsibility is to support the effectiveness of the Superintendent or Project Superintendent and the project staff. Generally, the Project Manager will concentrate on long-term planning, scheduling, and the identification and resolution of possible "roadblocks" and "pitfalls" which could have an impact on the project. The Project Manager is also responsible for ensuring that all logistical support is completed in a timely manner so that the Superintendent or Project Superintendent can concentrate on the daily and weekly direction of the company's resources and coordination of subcontractors.

Essential Functions:

1. Safety - The primary responsibility for job safety rests with the Superintendent, but it is the Project Manager's responsibility to ensure safety is properly incorporated into job planning and execution; promote accountability among staff members and subcontractors as it relates to the project safety policies; and enforce these policies by actively participating in all safety-related functions
2. Pre-job Planning and Mobilization - Prepare & submit front end documentation required per specifications
3. Purchasing Responsibility - Most major purchasing is accomplished by the Estimating Department, but the ultimate total project contracting responsibility rests with the Project Manager. The three most important points in good subcontract writing are 1) Scope; 2) Scope; 3) Scope.
4. Project & Procurement Scheduling – Assist in developing the Overall job schedule in P6 software and major equipment delivery schedule.
5. Customer/Owner Relations - Regularly visit with the customer and Engineer and probe for problems which may not be obvious to jobsite personnel. Maintain open communications. Should have monthly progress meetings with the Owner/Engineer whether required or not.
6. Proficient in using our software keeping an accurate log of all documentation for the project.
7. Expediting of vendors and subcontractors.
8. Prioritize submittals w/ Superintendent based on what he will need first. Superintendent will need O&M Manual’s for all Installations after he starts installing equipment.
9. Submittals – Ensure PE’s have the knowledge, ability and workload to properly review and process submittals in a timely manner. This includes having a Submittal Transmittal and Delivery Log to accurately track the submittals.
10. Work with Superintendent controlling company owned & rental equipment costs.
11. Use Variance Modifications as needed, total-to-date modifications, & confirm quantities are being tracked and inputted into Spectrum.
12. Track certified payroll if required.
13. Submit monthly pay requests to the Engineer/Owner.
14. Assist with Progress payments from Owner to Subcontractors. (Payouts)
15. Cost Reports - Weekly and monthly review of job cost reports and preparation of monthly PM Report. Review the following monthly with the DM and Superintendent:
16. Organization of Box
17. Project Schedule
18. 3-week look-ahead schedules
19. Daily reports
20. Procore submittal log
21. Procore RFI log
22. Procore potential CO log
23. Monthly project meeting minutes
24. Carefully analyze cost and schedule problems and initiate alternatives for course correction.
25. Quality Control and Startup – Work with the Superintendent to ensure that a quality control plan is setup for the project. Work with the Superintendent in creating a start-up plan and following through with to ensure a properly functioning plant or project.
26. Gathering of close out documents from the beginning of project.
27. Each month the list of subcontractors on each project should be reviewed and any unusual (good or bad) situations developing with a subcontractor should be reported to the Division Manager. Such items as performance, information regarding financial stability, and problems on other Company projects should be considered.

Qualifications:

- Associate’s or bachelor’s degree in construction management, Engineering, or related field (Preferred).

- 1–3 years of experience in construction project coordination or management support (Preferred).

- Basic understanding of construction processes, contracts, and project delivery methods (Preferred).

- OSHA 10 or OSHA 30 certification (Preferred).

- Ability to read and interpret construction drawings and specifications (Preferred).

- Valid driver’s license and ability to travel to job sites as required (Preferred).

Skills & Knowledge:

- Strong organizational and time management skills (Preferred).

- Effective verbal and written communication skills (Preferred).

- Proficiency in construction management software (e.g., Procore, P6, Spectrum, Microsoft Office) (Preferred).

- Basic cost control and scheduling knowledge (Preferred).

- Ability to manage multiple priorities in a fast-paced environment (Preferred).

- Attention to detail and problem-solving abilities (Preferred).

- Working knowledge of safety standards and compliance practices (Preferred).

- Ability to collaborate with cross-functional teams, subcontractors, and clients (Preferred).

- Commitment to safety culture and OSHA compliance (Preferred).

Benefits + Paid Time Off

When you want the best team, you offer benefits accordingly. Competitive pay, a family atmosphere, and great benefits are part of our culture of celebrating and appreciating our people. 

• Health, Dental and Vision Insurance
• Life Insurance
• 401(k) retirement plan with guaranteed match
• Flexible Spending Account
• Paid time off
• Holiday pay
• Paid education opportunities

Perks

• Company Apparel
• Safety Incentives for Field Employees
• Milestone Anniversary Gifts
• Company Events (Picnics and Christmas Party)
• Diaper Bundle Program for new parents
• Flu Shots, and so much more!

Additional benefits for this position:

• Company car and fuel card
• Company provided laptop
• Company provided cell phone

EOE M/F/D/V