Accounting Administrator

Job Description

Job Description

We are looking for an accounting clerk to join our growing department. You'll be responsible for preparing and analyzing financial information for our company. Our ideal candidate has a basic knowledge of bookkeeping and payroll.

Ultimately, you will play a vital role in our company's financial operations, ensuring compliance with accounting standards.

Furthermore, we are looking for a "team player" who is willing to learn new things.

Essential Functions

Accounts Payable

• Process Accounts Payable for multiple locations
  • Enter invoices and reconcile against supporting documentation
  • Process invoice payments via check, ACH, or other
  • Communicating with vendors as needed to properly process APs
• Monthly credit card allocations

Payroll

• Reconcile expense reports and receipts
• Process payroll for multiple entities
• Obtain and maintain sub-contractor paperwork as required

Accounts Receivable

• Record customer deposits (checks/credit cards/incoming ACH)
• Provides clerical support to the AR team through invoice preparation, credit memo processing, and transaction corrections

General

• Basic financial transaction analysis as requested
• Support Accounting Team as backup for key accounting functions
• Keep company financial information confidential
• Provides general accounting and administrative support, including assisting with sales tax filings, supporting 1099 reporting, maintaining organized accounting records, and managing invoice submissions from the shared inbox, along with other related tasks that ensure smooth departmental operations

Qualifications

• Fundamental understanding of bookkeeping
• Bookkeeping or Accounting college level coursework or similar preferred but not required
• Experience with QuickBooks