Contract Administrator

Contract Administrator

At Virtua Health, we exist for one reason to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between we are your partner in health devoted to building a healthier community.

Location: Stow - 20 W Stow Rd

Employment Type: Employee

Employment Classification: Regular

Time Type: Full time

Work Shift: 1st Shift (United States of America)

Total Weekly Hours: 40

Job Summary:

The contract administrator will assist the Supply Chain department providing contracting administration and research support services including document review, tracking, updating, system entry of all agreements and revisions of business terms. Other responsibilities will be assisting with day-to-day supply chain duties related to procurement and sourcing. Customer service is the focus of this role to internal customers for sourcing and contracting practices.

Position Responsibilities:

• Review agreements and other contract documents to ensure that proposed arrangements meet Virtua Health business and operational requirements.
• Collaborate with Virtua Health's Office of the General Counsel to ensure proposals are legally acceptable. Assists the manager in administrative aspects of the contract documentation.
• Obtain appropriate administrative documentation from the vendor, such as a W9s, Certificates of Insurance and other documents, as required.
• Negotiate business and operational terms with vendor to ensure Virtua's business, financial and operational objectives are met. As needed, support negotiations between Virtua Health's Office of General Counsel and vendor partners' legal teams to ensure arrangements are legally acceptable.
• Support compilation of final contract and document packages, including but not limited to obtaining signatures for final execution and uploading into appropriate software.
• Assist with day-to-day duties, such as processing purchase orders, scanning orders, filing, returning emails and voicemails in a timely fashion using applicable systems/applications.
• Populate creation of contract file, scanning of appropriate documents and maintaining the file.
• Performs other related duties as assigned.

Position Qualifications Required :

Required Experience:

• 1-2 years of procurement or contract experience.
• Excellent verbal and written communication skills.
• Understanding business / operational impact of legal language and principles.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office, Excel and other related software programs.
• Professional acumen to interact with the Virtua's Office of General Counsel, clinical and executive leadership of Virtua and Virtua's vendor partners.

Required Education:

• Associate Degree from an accredited education institution. In lieu of Associates degree, 4 years of progressive experience will be accepted.

Training / Certification / Licensure:

• Associate degree in Paralegal Studies or Paralegal certificate preferred. Please note that the Contract Administrator will not be performing duties as a paralegal.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.