Admissions Coordinator

Job Description

Job Description

Start Date: June 2026

Role: This professional assists in all processes related to the admissions and ex-missions of students at Academics West. This professional assists in all aspects of student enrollment and ensures that the students enrolled reflect the school’s mission regarding the appropriate students to fit the learning model of Academics West. The fundamental goal of this position is to fill the school and sustain retention of students. The individual reports directly to Head of School on all admissions matters.

Duties:

• Promote Academic West’s mission and vision internally and externally to cultivate a positive image 
• Input and maintain all enrollment pipeline data on CRM platform (Active Campaign)
• Conduct all tours for prospective clients
• Manage all trial days of applied students
• Interview outside professionals to gain feedback about potential applicant
• Communicate to all parties (e.g., parents, administration and staff) to ensure information is given to appropriate parties as students moves from applicant to enrolled 
• Maintain and update cohort/class roster of students (e.g., current, potential, etc.) to ensure we fill appropriate openings.   
• Communicate regularly with AHOS and Educational Director on cohort/class roster
• Manage data along each stage of admissions process and ensure all data and records are received
• Manage, organize and store all student admissions data electronically
• Review all admissions forms/documents and ensure that they are complete and meet schools needs
• Collaborate with all school administrators and financial department with admissions
• Assist with Assistant Head of School to ensure stakeholder (i.e., parent and student) satisfaction
• As needed and as decided by HOS, support families in locating ex-missions opportunities and track student who may be candidates for ex-missions early in the school year
• Acquire high frequency, credit recovery and tutoring students
• Attend external events (e.g., school fairs and school local conferences) that benefit school admissions
• Conduct school outreach visits and student observations in prospective students’ current schools

Requirements:  

• Master’s Degree or higher in mental health, education or related field 
• 3 + years experience in a school setting preferred 
• Licensure in mental health or certification in education preferred
• Exceptional positive communicator
• Exceptional organizational skills 
• Excellent social skills and a knack for positively engaging parents and children

Work Hours:    Monday through Friday 8 AM-4:00 PM