Office Administrator II

Office Administrator II

At Enverus, we're committed to empowering the global quality of life by helping our customers make energy affordable and accessible to the world.

We are the most trusted energy-dedicated SaaS company, with a platform built to maximize value from generative AI, and our innovative solutions are reshaping the way energy is consumed and managed. By offering anytime, anywhere access to analytics and insights, we're helping our customers make better decisions that help provide communities around the world with clean, affordable energy.

The energy industry is changing fast. But we've continued to lead the way in energy technology, creating intelligent connections across the entire energy ecosystem, from renewables, power and utilities, to oil and gas and financial institutions. Our solutions create more efficient production and distribution, capital allocation, renewable energy development, investment and sourcing, and help reduce costs by automating crucial business operations. Of course, this wouldn't be possible without our people, which is why we have built a team of individuals from a diverse range of backgrounds.

Are you ready to help power the global quality of life? Join Enverus, and be a part of creating a brighter, more sustainable tomorrow.

We are currently seeking an Office Administrator with related experience to join our Human Resources team. This role offers the opportunity to join a rapidly growing company delivering industry-leading solutions to customers in the world's most dynamic and fastest-growing sector.

Performance Objectives

• Greet and welcome visitors.
• Receive and transfer incoming calls in a professional manner
• Receive and coordinate office mailings - monitor/track packages, shipments
• Maintain reception area/boardrooms in a tidy and presentable manner
• Ensure the kitchens are tidy and that the dishwashers are kept up
• Maintain office supplies; order new supplies as needed.
• Maintain office snacks and refreshments; order items on weekly basis within budget provided.
• Lead office Fun Committee initiatives. Oversee planning and execution of office social events including catering, transportation and payment details.
• General office service duties assigned, including occasional local errands.
• Mail collection & distribution - Pick up, sort and deliver incoming and outgoing mail and courier packages.
• Administer expense reports.
• Coordinate all building maintenance
• Oversee Office Catering.
• Assist departments w/various administrative tasks as needed.
• Parking validation/management
• Work closely with Facilities -- parking, access card management, etc.
• Responsible for ordering business cards
• Maintain office files.
• Assist in the development and usage in all SOP documents required for the team

Competitive Candidate Profile

• Requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education or entry level professional with associates or bachelor level degree.
• Works under limited supervision for routine situations.
• Provides assistance and training to lower level employees.
• Problems typically are not routine and require analysis to understand.
• Excellent communication and interpersonal skills
• Excellent organizational, follow-through and workload planning skills with the ability to juggle multiple priorities while adhering to deadlines
• Resourceful, highly organized, client focused
• Superior typing skills and careful attention to detail
• Proficient Microsoft Office Suite skills required
• Attention to detail for projects both small and large.
• Ability to maintain confidential information and handle sensitive documents.

REQUIRED WORK EXPERIENCE AND EDUCATION/CERTIFICATION

• High School Diploma or vocational/technical education
• 3-5 years of experience in a similar role

PHYSICAL DEMANDS

• Ability to sit for long periods, work on a computer with repetitive motions and utilize devices typically found in an office environment.
• Able to safely lift up to 50 pounds at a time using safe lifting techniques.
• Ability to communicate effectively with another person.
• Regular and predictable attendance is required.
• Ability to work in an office environment as required.
• Travel requirements: 0% or as required for company needs

Enverus offers comprehensive benefits to our employees to include:

• Medical
• Dental
• Vision
• Income Protection (disability, life/AD&D, critical illness, accident)
• Employee Assistance Program (EAP)
• Healthcare Spending Account (HSA), Commuter
• Lifestyle & Wellbeing Program
• Pet Insurance