Construction Administrative Assistant / Submittal Clerk - Federal Construction

Construction Administrative Assistant / Submittal Clerk – Federal Construction

AACON General Contractors | White Sands Missile Range, New Mexico

Full-Time | On-Site Position

MUST RESIDE LOCALLY OR BE WILLING TO RELOCATE

Join the AACON Team!

AACON General Contractors is looking for an organized, detail-oriented, and tech-savvy Construction Administrative Assistant / Submittal Clerk to join our team at White Sands Missile Range in New Mexico!

We're looking for someone who enjoys keeping things organized, has strong administrative and basic accounting skills, and can keep up with the fast-paced environment of a construction project.

If you're dependable, comfortable with technology, and great at keeping track of the details, we'd love to hear from you!

At AACON, our mission is Building a Legacy of Greatness by Delivering Extraordinary Results. Guided by our core values of Excellence, Loyalty, and Integrity , we take pride in delivering exceptional results while building lasting relationships with our employees, clients, and partners.

What You'll Be Doing

In this role, you'll provide administrative, accounting, and document control support to our on-site construction management team. You'll play an important part in keeping project documentation accurate, organized, and moving forward.

Key Responsibilities:

• Prepare, organize, track, and maintain construction submittals and related documentation.

• Assist with project correspondence, reports, logs, and administrative records.

• Maintain accurate electronic and physical project files.

• Provide daily administrative support to the Project Manager, Quality Control Manager, and Superintendent.

• Track documentation deadlines and follow up on outstanding items.

• Assist with invoices, purchase orders, expense reports, and other accounting-related documentation.

• Review invoices and supporting documentation for accuracy and completeness.

• Maintain spreadsheets, track expenses, and assist with basic financial recordkeeping.

• Coordinate with AACON's corporate accounting department as needed.

• Assist with reviewing construction drawings and specifications to identify required documentation.

• Enter and update information in project management and document control systems.

• Communicate professionally with subcontractors, vendors, and project team members.

• Perform general clerical duties to support daily project operations.

What We're Looking For

Required Qualifications:

• Basic accounting skills and experience , including working with invoices, purchase orders, expense tracking, and financial records.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Strong computer skills and the ability to learn new software systems.

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and meet deadlines.

• Previous experience in administrative support, accounting support, document management, or similar clerical work.

• Ability to work independently while supporting a team.

• Ability to successfully complete required background screening and drug testing.

• Must currently reside within commuting distance of White Sands Missile Range or be willing to relocate at their own expense.

• Must be available to work on-site. This is not a remote or hybrid position.

Preferred Qualifications:

• Previous experience in construction administration or project support.

• Experience with construction submittals and document control.

• Familiarity with federal construction projects.

• Experience using RMS/QCS (Resident Management System / Quality Control System).

• Ability to read or navigate construction drawings and specifications.

• Experience with construction-related accounting procedures.

Federal construction experience is a plus, but we're also interested in candidates with strong administrative and accounting skills who are eager to learn!

Why Join AACON?

AACON General Contractors is an established federal and commercial general contractor with a reputation for delivering quality projects across the country. We value our employees and offer a competitive benefits package designed to support their health, financial security, and work-life balance.

Our benefits include:

• Affordable Medical Insurance: Base employee-only medical coverage for just $25 per pay period, with additional coverage options available.

• Paid Time Off: 14 days of PTO annually.

• Paid Holidays: 11 company-paid holidays each year.

• 401(k) Retirement Plan: AACON contributes 3% after six months of employment, regardless of whether you contribute.

• Company-Paid Life Insurance: $25,000 in life and accidental death and dismemberment (AD&D) coverage.

• Company-Paid Long-Term Disability Insurance.

• Voluntary Benefits: Additional life insurance and short-term disability coverage options.

• Professional Growth: Opportunities to develop your skills and gain experience working on federal construction projects.

Benefits are subject to applicable plan terms and eligibility requirements.

Important Location Requirement

This position is located at White Sands Missile Range, New Mexico, and requires daily on-site attendance.

Applicants must currently reside within commuting distance or be willing to relocate at their own expense. Relocation assistance is not provided.

This is not a remote position, and travel-based arrangements are not available.

Ready to Join Us?

If you're organized, dependable, comfortable with technology, and have the administrative and basic accounting skills to help keep a construction project running smoothly, we want to hear from you!

Apply today and become part of a team that's Building a Legacy of Greatness by Delivering Extraordinary Results!

AACON General Contractors is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.