Office & Inventory Coordinator

Job Description

Job Description

Join Our Team!

We are an established service company in Mount Kisco, NY, looking for an experienced, dependable, and motivated Office & Inventory Coordinator to join our team.

We need someone who takes pride in doing things right, works efficiently, and can keep up in a fast-paced environment. The ideal candidate is organized, proactive, dependable, and comfortable juggling multiple responsibilities while maintaining excellent attention to detail.

If you have strong office experience, are comfortable with computers and accounting software, and enjoy keeping things organized and running smoothly, we’d love to hear from you!

Key Responsibilities

• Enter, update, and maintain accurate inventory, order, and customer information.
• Prepare, process, and send estimates and invoices to customers.
• Assist with accounts receivable, payment processing, and maintaining accurate records.
• Communicate with vendors regarding orders, inventory, and other business needs.
• Answer incoming phone calls, assist customers, coordinate schedules, and dispatch service technicians.
• Perform data entry and general administrative tasks, including filing, scanning, and document management.
• Help keep daily office operations organized and running efficiently.

Required Skills & Qualifications

• Minimum 2 years of office experience in an administrative, customer service, or data entry role.
• Previous experience with QuickBooks is required.
• Proficiency in Microsoft Word, Excel, and general computer applications.
• Strong data entry skills and exceptional attention to detail.
• Excellent written and verbal English communication skills.
• Strong organizational skills and the ability to prioritize and multitask.
• Ability to work efficiently and accurately in a fast-paced environment.
• Reliable, punctual, responsible, and professional.
• Stable work history and a strong record of dependability.
• Ability to work well independently and as part of a small team.
• Ability to lift up to 40 pounds.
• Familiarity with Mount Kisco and surrounding towns and counties is a plus.

What We Offer

• Health insurance
• Dental and vision insurance
• Paid vacation and sick time
• Paid holidays
• 401(k) retirement plan
• A full-time position with an established company and a supportive, team-oriented work environment

The Right Fit

We are looking for someone who shows up on time, follows through on responsibilities, catches mistakes before they become problems, and takes ownership of their work. Reliability, accuracy, efficiency, and a strong work ethic are essential for this position.

If you are an experienced office professional who takes pride in being organized, productive, and dependable, we encourage you to apply!