Contract Administrator

Job Title: Contracts Administrator

Department: Contracts and Procurement

Reports to: Contracts and Procurement Manager

Location: Bloomington, IN (Hybrid - must be local)

Position Type: Full-time, 40 hours/week, 1st shift, Exempt

General Description

• Believe in client’s vision, advancing medical products to improve the lives of people who need better healthcare solutions, and work towards this advancement daily as a team delivering quality customized service to each client, dedicated to doing things right the first time by being accountable, agile and transparent.
• Coordinate the signing, filing, and tracking of Legal Contracts and documents.
• Process owner for company Contract database and Contract policy.
• Monitors contract life, ensure appropriate contract review/approval processes are followed and support escalation of contract issues and claims.
• Recognize and flag potential risks with specific Contract terms.
• Tracks, leads, and monitors stages of Contract negotiations, assisting business functions with draft and version revisions in back-and-forth action with other parties.
• Route Contracts for signature and maintain legal filing and tracking systems.
• Maintains Contract Templates.
• Collaborates with external organizations such as law firms, Clients, consultants, suppliers, and partner organizations.
• Liaison between client and external legal counsel, supporting cross-functional personal during negotiations, directly leading discussions with Clients and Suppliers as appropriate.
• Manages user files to keep them well organized and “user friendly”.
• Supports and coordinates with several internal functional groups within the company including Business Development, Client Services, Quality Assurance, Quality Control and Development, Operations, and Information Technology.
• Comply with quality and safety management systems including requirements for documentation, training, system use, SOPs, processes, and procedures.
• General support required of a company where everyone is expected to perform multiple tasks both inside and outside their department to meet the needs of the business.

Required Characteristics and Skills

• Customer service oriented.
• Excellent communication skills – oral and written.
• Trustworthiness and personal integrity – able to maintain a high degree of confidentiality.
• Results driven, hard worker, and self-starter willing to take initiative.
• Positive attitude and good judgment; respected by peers as a contributor to the team.
• Excellent time management, multi-tasking and organizational skills.
• Attention to detail, strong editing, and organizational information skills.
• High degree of proficiency in Word.
• High degree of proficiency and expertise in Excel preferred.

Work Experience & Education Requirements:

• Minimum Bachelor’s degree in paralegal, pharmaceutical science, business management or engineering
• Minimum 2 years experience in the pharmaceutical and/or life sciences industry, specifically a contract service organization.
• Minimum 2 years experience in working with legal documents and contracts.
• Highly proficient in Microsoft Office software suite
• Paralegal or Legal Secretary experience preferred