Real Estate & Facilities Manager

Job Description

Job Description

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you’ll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

The Real Estate & Facilities Manager supports the Associate Vice President (AVP) in overseeing real estate and facilities operations across a multi-office consulting firm with 25+ locations. This role is responsible for coordinating office moves, managing day-to-day facility requests, overseeing vendor relationships, and ensuring efficient, cost-effective facility operations. The ideal candidate is highly organized, proactive, and experienced in multi-site facilities management.

Responsibilities

Real Estate & Office Moves

• Assist with planning and execution of office relocations, expansions, and consolidations
• Manage logistics including IT coordination, and move scheduling
• Liaise with brokers, landlords, and internal stakeholders throughout move processes
• Maintain real estate portfolio data including lease terms, critical dates, and occupancy details

Facilities Management

• Oversee day-to-day facility operations for 25+ office locations
• Serve as primary point of contact for facility-related requests (maintenance, repairs, space assignments, furniture requests)
• Ensure timely resolution of issues while maintaining high service standards
• Develop and standardize facility procedures and best practices across offices

Vendor Management

• Source and manage third-party vendors (e.g., janitorial, security, contractors)
• Negotiate contracts, scopes of work, and service level agreements
• Monitor vendor performance and ensure compliance with company standards

Financial Oversight

• Review and approve facility-related invoices for accuracy and budget alignment
• Track and manage operating expenses across multiple offices
• Assist in developing and maintaining annual facilities budgets
• Identify opportunities for cost savings and operational efficiencies

Compliance & Safety

• Ensure facilities comply with company safety policies
• Support workplace safety initiatives and emergency preparedness planning

Collaboration & Support

• Partner closely with the AVP to execute strategic real estate and facilities initiatives
• Collaborate with internal teams including IT, HR, Finance, and Administration
• Provide regular reporting on facilities performance, projects, and costs

Requirements

• Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience)
• 5+ years of experience in facilities and/or real estate management, preferably in a multi-location environment
• Experience supporting office moves, lease coordination, and vendor management
• Strong organizational and project management skills with the ability to manage multiple priorities
• Financial acumen with experience reviewing invoices and managing budgets
• Excellent communication and stakeholder management skills
• Proficiency with facilities management systems and Microsoft Office Suite
• Frequent travel to various office locations throughout Oregon, California, and future prospective offices on the West Coast.

Preferred Qualifications:

• Experience in engineering, architecture, or professional services firms
• Knowledge of lease administration and commercial real estate practices
• Familiarity with workplace safety and compliance standards

Key Competencies:

• Detail-oriented and highly organized
• Proactive problem-solver
• Strong negotiation and vendor management skills
• Ability to work independently and collaboratively
• Adaptable in a fast-paced, multi-office environmen

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

Benefits

• The typical base salary range for this position is $100,000 - $130,000 annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
• Competitive salaries, profit sharing, and 401k.
• Generous paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement, Paid annual dues for professional and societal organizations.
• BKF offers competitive and award-winning benefits and perks. To learn more click here.

BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

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