Administrative Business Partner

dministrative Business Partner


Join a world-class biotech organization as an Administrative Business Partner and become the operational backbone of a high-performing team! If you thrive in a fast-paced environment, excel at coordinating executive schedules, driving seamless team operations, planning impactful events, and supporting key business initiatives, this is your opportunity to make a meaningful impact while working alongside industry-leading professionals.


Our client, a leading Biotech company based in Holly Springs, NC, has a contract opening for an Administrative Business Partner. In this high-impact role, you will oversee the full interview lifecycle, including travel logistics, to provide a welcoming and seamless introduction to our team.
Important Details:

• 12-month contract with the possibility of extension
• Holly Springs, NC- Onsite (5 days/week)
• Monday-Friday (40 hours/week)
• Pay range: $25-30/HR, depending on experience

Responsibilities:

• Highly skilled in Google Suite and able to manage gCal scheduling of department, team, and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live, or virtual)
• Proficient in all available tech meeting platforms, including in-room technology, video conferences, Google Meet, Zoom, and global webcasts
• Schedule and support external candidate interviews
• Lead the coordination and execution of small Internal/within department meetings of 3-6people and internal standing meetings, small team off-sites (1 day with no sleeping rooms and no activities), and on-sites, including sprints and face-to-face team meetings
• Support the planning and execution of department-wide staff meetings (e.g., Town Halls, department meetings, etc), meeting logistics, including agenda creation/distribution, meeting materials, catering, room set-up, etc.
• Support to ensure attendees are prepared to participate in meetings, including AV
• connection, gMeets, Zoom info, etc.
• Send communications on behalf of someone (note: complexity depends upon the person requesting)
• Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g., handling of gifts, etc.), and team agreements
• Plan and coordinate team huddles and small team events (community-driven, informal)
• Ensure that employees are recognized for milestones (anniversaries, weddings, birthdays, etc.) based on department guidelines and company policies
• Serve as the internal and external face/liaison between the team and client, acting appropriately and professionally
• Possess a general knowledge of available Genentech IT systems such as cSuite, virtual conference tools, etc
• Submit facilities, IT, and Site Service requests
• Manage purchase orders, invoices, payment tracking, and vendor maintenance
• Facilitate new hire onboarding, executing the first 30-day checklist in addition to ensuring technology is available and functional for the new hire
• Manage distribution lists, print services, office supply process, and shipping/receiving

Minimum candidate qualifications and experience:

• An average of 3-5 years of related administrative, operations, or project support experience (experience gained in the pharmaceutical/biotechnology industry is preferred)
• Ability to handle routine and impromptu assignments with minimal supervision.
• Collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the dept as needs arise
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work
• Confident operating within a well-defined job scope and a shared decision-making process
• In-depth knowledge of Microsoft Office (PowerPoint, Excel, and Word), C-suite Tools
• (including Gmail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)
• High school diploma and equivalent industry experience preferred
• Applicants must be authorized to work in the United States.

PPLY NOW!
Pride Health and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.


Equal Employment Opportunity:
Pride Health is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.


Fair Chance Employment:
Pride Health is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.


Accommodations:
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.


Only applicable for San Francisco Candidates:
Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.


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