Facilities Manager

We are seeking a Facilities Manager to support our client in Alexandria, VA. Please see below to find the job description and desired qualifications;

Position Summary: The Facilities Manager is responsible for overseeing the maintenance, safety, and efficiency of buildings, grounds, and infrastructure. This role ensures that the workplace is fully operational, compliant with health and safety standards, and supports the day-to-day needs of staff, school, and visitors. The Manager may personally perform routine repairs and maintenance and arrange for and oversee commercial entities and/or volunteer teams to perform planned or emergency repairs and maintenance. The Manager works with the Executive Director to develop an annual Church Property Maintenance and Upgrade plan, including a schedule, budget, insurance, and a list of qualified and preferred vendors and subject-matter experts. The Manager works with the Executive Director, Day School Director, and Leadership Team Trustee Chair to ensure plans and needs are prioritized and incorporated into the annual budgeting process and throughout the year.

FLSA Status: Full-time Exempt - Professional (30 hours per week).

Salary: 32,000 - 40,000

In-Person Position: Primary in-person days are Monday - Friday, but the Facilities Manager will have flexibility to have off one weekday per week if needing to work on the weekend. The position will require the incumbent to be physically present at the church on other dates and times for special events and emergencies, as directed by the Pastor and Executive Director.

Core Responsibilities:

(1) Maintenance, Repairs, and Setups - Oversee the maintenance and repair of grounds, parking lot, buildings, systems, and equipment (HVAC, electrical, plumbing, etc.). Be able and willing to perform small repair tasks. Handle all maintenance requests from staff and the school in a timely manner. Facilitate preventative maintenance consistently. Handle emergency repairs and crisis management as needed. Ensure all facility systems are operating efficiently to minimize downtime and costs. Oversee environmental, health, and safety standards across all facilities. Coordinate with designated church groups to plant flowers and shrubs. Develop a team of volunteers to perform repairs, improvements, or maintenance requiring both skilled and unskilled capabilities, such as, but not limited to, painting, carpentry, electrical, furnishings, and plumbing. Coordinate all room setups, layouts, and audiovisual requirements, including microphones, screens, dry-erase boards, projectors, etc.

(2) Contracts, Policy, and Planning Oversight - Manage vendor relationships and service contracts (cleaning, security, equipment, landscaping, etc.). Ensure all contracts are clear, cover all areas of the church and school, and secure the best price. Develop and implement facility management policies and procedures. Develop and implement a Periodic Maintenance Schedule to identify problems before they occur. Develop and implement a timeframe for all repairs and upkeep. Manage space planning and office moves or renovations. Monitor and manage budgets for facility maintenance and improvements. Develop an annual Church Property Maintenance and Upgrade plan and coordinate with the Executive Director and the Leadership Team Trustee Lead on budgeting, approval, and execution matters related to church property.

(3) Inspections and Personnel - Annually coordinate building inspections - make sure Fire Inspection is up to date. Prior to annual inspections, notify all staff and do a preliminary inspection to ensure compliance with safety regulations and resolve issues prior to the Fire Marshall's arrival. Supervise any facilities staff and ensure high performance. Supervise cleaning staff. Monitor all items needed for the cleaning staff to effectively complete their job.

Qualifications:

? 3+ years of experience managing facilities with multiple buildings and systems;

? Experience in planning, budgeting, and project management;

? Strong knowledge of building systems and regulatory requirements;

? Minor repair and general handyman skills;

? Love for Christ with the willingness to abide by the staff code of conduct and the Church handbook;

? Possess qualities of both a team player and a team leader. Ability to work independently while also being open to collaboration with other team members;

? Positive interactions with others that demonstrate humility and professionalism;

? Possess organizational and time management skills. Ability to multitask and meet deadlines for time-sensitive deliverables. Ability to proofread and attention to detail;

? Able to adapt to last-minute changes and needs in the church and community, including flexibility on Sunday mornings and to respond to emergencies outside of normal working hours;

? Possess excellent written and verbal communication skills and proficiency with Microsoft Office applications;

? Prior experience working with volunteers is a plus;