Executive Assistant, PDS

Executive Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview:

JLL's Project & Development Services (PDS) Americas team is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership located in the South Central Region. This role is integral to the smooth operation of a fast-paced, high-performing team and requires someone who can anticipate needs, manage competing priorities, and represent the executive team with professionalism and discretion.

What This Job Involves:

• In this role as an Executive Assistant at JLL, you will be an integral part of our team, collectively shaping a brighter way for our clients, ourselves, and our fellow employees.
• You will be empowered to thrive, as we believe the most effective teams are built when everyone has the opportunity to contribute and succeed.
• You will have the chance to work in a culture of collaboration, both locally and across the globe, setting JLL apart as a leader in the industry.
• We embrace innovative ways of working and provide various opportunities for you to strengthen and advance your career, always prioritizing your growth and development.
• Additionally, we highly value your well-being and champion inclusivity and a sense of belonging, fostering a supportive and inspiring work environment.

What Your Day-To-Day Will Look Like:

• Manage complex calendars for several senior executives, including scheduling internal and external meetings across multiple time zones, proactively identifying and resolving scheduling conflicts.
• Coordinate all domestic and international travel arrangements including flights, hotels, and ground transportation, preparing detailed travel itineraries and managing last-minute changes.
• Draft, edit, and proofread correspondence on behalf of executives, serving as a liaison between senior leadership and internal/external stakeholders while screening and prioritizing communications appropriately.
• Prepare presentations, reports, and meeting materials to support executive decision-making, coordinating leadership team meetings, offsites, and town halls.
• Capture and distribute meeting notes and action items while handling confidential and sensitive information with the utmost discretion.
• Support special projects and strategic initiatives as needed, coordinating team events, conferences, and leadership gatherings while tracking deadlines and ensuring timely follow-up on open items.
• Process and reconcile expense reports using PeopleSoft or similar tools, assisting with purchase orders, invoices, and budget tracking support.

Required Qualifications:

• 5+ years of experience supporting C-suite or senior executive-level leaders.
• Prior experience in a corporate or professional services environment preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with expense management platforms (e.g., PeopleSoft/Concur).
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential matters with professionalism and discretion.
• Proactive, self-directed, and able to anticipate executive needs.
• Flexible and adaptable in a fast-paced, constantly evolving environment.

Preferred Qualifications:

• Executive presence and the ability to represent leadership positively across all interactions.
• Comfort managing multiple priorities simultaneously without losing attention to detail.
• A team-first mindset with a collaborative and solutions-oriented approach.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

60,000.00 85,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site Dallas, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay