Compliance Specialist

Job Description

Job Description

Join Egan—a stable, privately owned leader in specialty contracting. As our Corporate Compliance Specialist, you will partner directly with our General Counsel to build the scalable compliance foundation that powers our continued growth. You will own the compliance lifecycle—from multi-jurisdictional licensing to project prequalification—transforming complex requirements into efficient, streamlined processes that enable us to support growth with confidence.

Responsibilities:

The responsibilities of the Compliance Specialist include but are not limited to the following:

• Multi-State Licensing & Registration: Own the research and end-to-end lifecycle of all corporate registrations and business licenses across all jurisdictions, extending beyond Minnesota. Research and advise on licensing and registration requirements for new market jurisdictions. Proactively monitor, research, and execute renewals. Create a standard operating playbook for new market entries.

• Centralized Communications: Act as the primary point of contact and registered agent liaison for all regulatory jurisdictions. Ensure all renewal notices, and legal correspondence are securely captured and processed centrally.

• Project Prequalifications: Coordinate with estimating, safety, and operational leadership to prepare, submit, and maintain comprehensive prequalification packages for prospective General Contractors and clients (including platforms like Avetta, ISNetworld, COMPASS, etc.).

• COI and Insurance Management: Oversee the issuance and tracking of project-specific Certificates of Insurance (COIs). Review subcontractor contracts to ensure appropriate insurance coverage is maintained, and ensure upstream compliance with GC requirements.

• Process Improvement & Technology: Evaluate, implement, and maintain compliance tracking software or modules to move the organization away from manual/decentralized monitoring.

• Contract Administration: Review, edit and process construction and service agreements. Support internal company representatives with contract interpretation and drafting. Research and understand contract requirements for applicable jurisdictions.

• Litigation and Claim support: Assist with claims and litigation, including drafting notice or demand letters, support document collection and review and draft and organize litigation hold notices,

• Perform other duties as requested or assigned.

Requirements:

• Bachelor’s degree, Paralegal Certificate, or equivalent corporate/legal experience preferred.

Qualifications:

• Minimum of 2 years of experience managing corporate compliance, legal assistant tasks, or licensing within the construction, engineering, or commercial real estate industries.

• Experience with construction ERP systems (e.g., Acumatica) and dedicated compliance/licensing software (e.g., Harbor Compliance, CSC) is highly advantageous.

• Exceptional organizational skills, strict attention to detail, and a proven track record of handling high-volume, deadline-driven filings independently. Demonstrated ability to design and implement scalable compliance systems across the organization.

Working Conditions:

• This role is eligible for our hybrid work model. To ensure a strong start, we ask for a minimum of 90 days in the office at the start to wrap your arms around the role, build essential in-person connections, and gain the organizational knowledge needed for success before transitioning to our hybrid schedule.

• Ability to stand or sit for extended periods of time.

Benefits, Perks and Pay Beyond the Industry Standard

Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off, to flexible working options and career growth opportunities, Egan is committed to providing a workplace that helps you thrive both personally and professionally.

• Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing
• Time-Off Programs: to help you recharge you’ll enjoy a generous PTO program and paid holidays
• Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities
• Paid Parental Leave: utilize parental leave which allows for paid time off with a new child
• Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program
• Community Involvement: our “Beyond the Jobsite” program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need

The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egan’s investment in benefits for you.

Salary Range: $65,000 -$75,000 (subject to such factors as experience, education, and/or skill set) plus potential annual discretionary bonus.

Strong Culture Built on Values and Keeping Promises

At Egan, you’ll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You’ll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You’ll love being part of success shaped by the strength of our team, which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety, your development, and your impact
• A proven track record of employee retention and loyalty

From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we’re proud to be recognized as one of America's Safest Companies for recurring years.

Application Instructions and Employment Practices

Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email View email address on us.fitly.work.

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening. We also participate in E-Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Any resume submitted to any employee of Egan without a prior signed search agreement will be considered unsolicited and the property of Egan.

No agency emails, calls, or solicitations will be accepted without a valid agreement.