Administrative Assistant

Administrative Assistant

St Louis, MO, US, 63108-3603 The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Cardinal Ritter College Prep, a St. Louis Archdiocesan coeducational college preparatory high school for grades 9-12, seeks an Assistant to the Administration for the 2025-2026 school year.

Job Responsibilities

• Manage calendars and schedule meetings for Principal and Assistant Principal
• Generate academic and attendance reports; print certificates
• Send school communications and upload documents in Finalsite
• Coordinate daily substitute assignments and maintain records
• Coordinate daily substitute teacher coverage, track absences, maintain substitute records, and communicate assignments to staff
• Perform registrar duties (transcripts, transfers, records)
• Collaborate closely with the Principal to anticipate needs, prioritize tasks, and ensure smooth daily operations of the school
• Assist with school events and administrative logistics such as Masses, assemblies, parent meetings, and professional development days
• Uphold professionalism, discretion, and confidentiality in all interactions and responsibilities
• Support office operations with professionalism and confidentiality

Job Requirements

• High school diploma required; Bachelor's Degree preferred
• Minimum of two years of administrative experience recommended; exceptional organization, initiative, and communication skills required
• Strong technology proficiency, including Microsoft Office, Google Suite, Skyward, and Finalsite (or ability to learn quickly)
• Ability to manage multiple priorities in a fast-paced school environment while maintaining accuracy and composure

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.