Research Project Coordinator

Department: MED-Preventive Medicine
Salary/Grade: EXS/5

Target hiring range for this position will be between $51,350.00 - $81,400.00 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.


Job Summary:

Manages daily operations of a biomedical &/or social-behavioral research study involving multidisciplinary teams of colleagues, sponsors & other external project stakeholders. Monitors study performance, analyzes & review results, & supervises development & implementation of new protocols. Assigns work & supervises study staff & reviews technical operations ensuring that all processes, protocols & procedures are quality controlled & functioning up to standards. Develops implements & administers budgets, grant & administrative procedures. May co-author scientific papers for presentation & publication & coordinates writing, submission & administration of grants. Ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) & all current local, state, & federal laws, regulations, guidance, policy & procedure developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR), & the International Conference on Harmonization (ICH).

The All of Us Research Program (AoURP) at Northwestern Medicine is an unprecedented, large-scale multi-site study that will enroll 31,000 participants over the next 5 years. Under the direction of the Principal Investigator, the Research Study Coordinator for AoURP and partner studies, namely Nutrition for Precision Health (NPH), will support efforts to engage, enroll, recruit and retain participants. The candidate may also collaborate with internal/external stakeholders regarding team engagement and/or operation workflow, including but not limited to community outreach and financial vendors.

Positions is based in Chicago, IL

Working hours could vary to include evenings (past 5PM CT) and weekends, based on team need.

Please note:

Positions may be based at one (or more) of the following locations: Chicago, IL; Geneva, IL; Grayslake, IL Working hours may vary and could include evenings and occasional weekends. Weekly hours worked may be dedicated to making phone calls. May be required to travel to various sites based on needs or recruitment, engagement and retention activities.

Supervisor provides objectives, deadlines and specific instructions only for new, difficult, and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy and compliance with practice, policy, and procedures. EE informs supervisor of on-going progress and/or potentially controversial matters.

Specific Responsibilities :

Technical

• Leads execution & control of a biomedical &/or social science project or research study (via in-person and remotely, including phone and computer devices).
• Coordinates processing & analysis of data, conduct of experimental tests & procedures
• Develops new &/or revised research methodologies.
• Ensures completion of study activities per protocol including recruitment.
• Ascertains pretreatment & eligibility requirements.
• Obtains informed consent.
• Registers participant with appropriate sponsor.
• Interviews & obtains medical & social histories.
• Collects data from medical records.
• Administers, schedules &/or scores tests.
• Participates in meetings.
• Conducts communications and engagement with community partners and health provider organization stakeholders, as assigned.
• Accurately enters data into various systems.

Administration

• Oversees & manages collection, maintenance, analysis & evaluation of data that will be used in grant submissions, presentations & publications.
• Ensures that information is entered correctly into databases.
• Assists PI in reviewing, analyzing, interpreting, summarizing, formatting, editing, & preparing tables, charts, graphs, progress & final reports, etc.
• Coordinates between sponsoring agencies, collaborating organizations &/or other research &/or educational institutions.
• Ensures that all study documents associated with current local, state, & federal regulatory guidelines, requirements, laws & research protocols are completed in a timely manner.
• Schedules events and meetings and organizes agendas and minutes with attendees.
• Assists in scheduling team to ensure all efforts have sufficient coverage.

Finance

• Manages lab/study budget & inventory including purchasing of supplies & services ensuring that they are necessary, reasonable & project related.
• Orders & maintains inventory of study supplies.
• Distributes intra-departmental charges.
• Negotiates with vendors, obtain quotes & arrange for demos of large equipment.

Supervision

• Trains, directs, assigns duties to & supervises research staff, students, residents &/or fellows.
• Acts as a mentor in regard to education of junior coordinators.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 3 years' research study or other relevant experience required; OR
• Successful completion of a full course of study in an accredited college or university leading to a master's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 1 year research study or other relevant experience.
• Supervisory or project management experience required.
• Must complete NU's IRB CITI training before interacting with any participants & must re-certify every 3 years

Minimum Competencies: (Skills, knowledge, and abilities.)

• Customer service
• Clear communication of ideas
• Attention to detail for accurate data reporting
• Flexibility and organization
• Microsoft Office Suite
• Knowledge of all aspects of clinical research, including laboratory work, clinical exams, and supervision of staff. Must be able to handle multiple responsibilities and deadlines while keeping the study on track and meeting the accrual goals. Must be able to remain steady under pressure, be adaptable, take direction from others, and be a team player.

Preferred Qualifications:

• Experience with research communications and engagement

Preferred Competencies: (Skills, knowledge, and abilities)

• Selected candidates will be expected to perform remote and in-office phone and computer work and have the ability to deal with people from all cultures and socio-economic levels in a friendly manner.
• Willingness to pitch in and help the study team members wherever help is required is a necessity.
• Must have an engaging, energetic personality and be able to transmit excitement and passion for the project to potential participants.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more .


Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .