HR assistant

Job Description

Job Description

Position Summary:

The Human Resources Assistant provides administrative and operational support to the HR Department. This role assists with daily HR functions, including administrative tasks, onboarding support, outreach, compliance reporting, recordkeeping, and supporting HR projects as needed. The HR Assistant helps ensure HR operations are efficient, compliant, and aligned with company policies and procedures. This is a 5-day-a-week, in-office role.

Administrative Support:

• Perform general administrative tasks such as data entry, document preparation, filing, scanning, and maintaining organized HR records.

• Assist in preparing and distributing HR communications, reports, and internal documentation.

• Provide support on HR projects and initiatives as needed.

• Support HR leadership with administrative tasks and follow-up on departmental priorities.

• Assist with the new hire onboarding process, including preparing documentation and ensuring all required paperwork is complete.

• Generate and maintain HR and compliance reports, including tracking employee credentials, training, and licensure renewals.

• Support preparation of compliance audits and ensure personnel files meet company and regulatory requirements.

• Assist with internal audits

• Conduct outreach related to employee documentation, training updates, or compliance follow-ups.

• Assist with internal HR communications to ensure employees are informed of policies, updates, and requirements.

• Maintain and update employee records both electronically and in physical files.

• Ensure confidentiality, accuracy, and timely updates of all HR data.

• Education: High school diploma required; some college or HR coursework preferred.

• Experience: 1–2 years of experience in human resources or administrative support.

• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

• Strong attention to detail and accuracy.

• Excellent written and verbal communication.

• Ability to maintain confidentiality and professionalism.

• Organized, dependable, and able to manage multiple priorities.

• Proactive and supportive team contributor.