Accounts Payable Clerk

Accounts Payable Clerk – Transportation As an Accounts Payable Clerk supporting our Transportation Department, you will play a critical role in ensuring accurate processing, auditing, and payment of transportation-related expenses. This position supports the efficient movement of goods throughout our supply chain by maintaining financial accuracy, resolving invoice discrepancies, and partnering with internal and external stakeholders to ensure timely payment of transportation service providers. Key Responsibilities Freight & Logistics Invoice Processing: review, verify, and process transportation-related invoices for payment; match freight invoices against rate agreements, contracts, load tenders, and supporting documentation; audit carrier invoices for accuracy (freight charges, fuel surcharges, detention and layover fees, accessorial charges, customs brokerage fees, warehousing charges, container demurrage and detention fees); investigate and resolve billing discrepancies with carriers, brokers, and logistics service providers; ensure invoices are properly coded, approved, and submitted for payment in accordance with company procedures. Financial & Administrative Support: maintain accurate transportation expense records within the ERP system, reconcile vendor statements, assist with monthly freight accruals and transportation cost reporting, support budget tracking and freight spend analysis, prepare reports related to carrier performance, invoice exceptions, and transportation cost trends, assist with year-end audits and financial reviews. Vendor Management: serve as a primary point of contact for transportation vendors regarding payment inquiries, maintain vendor records and ensure documentation remains current, collaborate with Procurement, Transportation, Import/Export, and accounting teams to resolve payment and billing issues, foster positive relationships with carriers, freight brokers, warehouses, and logistics partners. Compliance & Process Improvement: ensure compliance with company policies, financial procedures, and internal controls; assist in documenting transportation invoice processes and procedures; identify opportunities to improve invoice accuracy, automation, and payment efficiency; support freight audit and recovery initiatives; contribute to continuous improvement efforts within transportation and accounting operations. Qualifications Required: High School Diploma or GED. Minimum of 2 years of experience in Accounts Payable, Accounting, Logistics Administration, or Transportation Operations. Strong proficiency with Microsoft Excel. Excellent organizational and analytical skills. Strong attention to detail and accuracy. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Effective written and verbal communication skills. Preferred: Associate’s degree in accounting, Business Administration, Supply Chain, or a related field. Experience working with freight invoices and Transportation Management Systems (TMS). Understanding of transportation terminology and freight cost structures. Experience in manufacturing, distribution, transportation, or logistics environments. Knowledge of international shipping, customs brokerage, and import freight expenses. Key Competencies Attention to Detail Analytical Thinking Financial Accuracy Problem Solving Time Management Organization Communication Skills Customer Service Focus Team Collaboration Process Improvement Success Measures Process transportation invoices accurately and on time. Minimize payment delays and invoice discrepancies. Maintain accurate transportation expense records. Improve visibility into freight-related spending and billing accuracy. Support strong vendor relationships through timely issue resolution. Contribute to process improvements that increase efficiency and reduce costs. Organizational Relationships Reports to the Transportation Director and works closely with the Transportation, Accounting, Procurement, Import/Export, Distribution, and Warehouse teams. Interacts regularly with carriers, freight brokers, customs brokers, warehouses, and other transportation service providers. Authority The Accounts Payable Clerk – Transportation is authorized to take reasonable action necessary to perform assigned responsibilities and maintain effective transportation invoice processing operations. All actions must be in accordance with Bernhardt Furniture policies, accounting procedures, and established internal controls. Benefits Full-time employees qualify for medical, vision, and dental insurance after just 31 days. Access to an onsite wellness clinic staffed by board-certified professionals through Caldwell UNC Healthcare. Eligibility for membership at the Quest4Life Wellness Center. Employee Assistance Program (EAP) for employees and their immediate families. 401(k), Life/AD&D, and optional short-term disability coverage after 31 days of full-time employment. Paid holidays, including New Year's Day, Good Friday, Labor Day, and Thanksgiving. Annual facility closures for one week in July and one week in December. EEO/Vet/Disabled EEO/Vet/Disabled. #J-18808-Ljbffr Bernhardt Furniture Company