AP Accountant

AP Accountant

Position Summary

The AP Accountant is responsible for processing invoices, maintaining vendor records, ensuring timely and accurate payments, and supporting the accounting team with month-end closing, account reconciliations, and financial reporting.

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documents.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain accurate vendor files and accounts payable records.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and support internal and external audits.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Collaborate with internal departments to resolve invoice and payment issues.
• Perform journal entries and other accounting tasks as assigned.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1–3 years of Accounts Payable or general accounting experience.
• Knowledge of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP systems (such as SAP, Oracle, Epicor, NetSuite, or similar) preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Qualifications

• Manufacturing industry experience.
• Experience processing high-volume invoices.
• Bilingual in English and Mandarin is a plus.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 15 pounds.

Work Environment

• On-site position in a fast-paced manufacturing environment.
• Standard office working hours with occasional overtime as needed.