Administrative Assistant - US Industrial

Superior, WI United States

Requisition ID: 31071


Employment Type: Full time (US)


Workplace Type: Office


Build What Matters


At Graham, one of North America's largest general contractors, we don't just build projects, we deliver complex solutions that power industries and drive progress. As part of our Industrial Division, you'll contribute to essential sectors across the region, including oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital.


Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.


Join a team that builds with commitment, reliability, and integrity. Apply today and help us build what matters.

About the Role

US Industrial Maintenance, Inc. is seeking a qualified Timekeeper to join our team at the Cenovus facility in Superior, WI. This position is responsible for providing routine transactional reporting and support across key operational processes on a global basis.

As a Timekeeper at Graham, you will:

• Process Accounts Payable/Accounts Receivable
• Order to Cash
• Procure to Pay
• Record to Report
• Process full cycle Payroll (bi-weekly/monthly/off-cycle payroll in both payroll and HR systems)
• Ensures all payroll related information requests are applied within a reasonable time frame
• Interprets and reviews reports to determine appropriate employee hours/pay for processing
• Reviews various garnishment notices to determine appropriate action
• Resolve all queries quickly and effectively
• Complete Fixed Asset Reporting
• Maintain employee personnel files
• May specialize in one of the department's computer functions related to payroll
• May perform some responsibilities related to timekeeping
• Performs other duties as required

Qualifications & Experience:

• High School diploma + 2 yrs of relevant experience or demonstrated equivalency of experience and/or education
• 2 years of payroll experience in a union environment1 year of administrative assistant experience
• Proficient with Microsoft Office - Outlook, Excel, Word, PowerPoint
• Must be willing to be onsite at Client location, when required
• Due to the nature of the work, US Citizen and/or Permanent Resident is required
• Must pass pre-employment drug screen and background check
• Physically able, with or without an accommodation, to work in indoor and outdoor environments with uneven terrain
• Ability to work in variable environmental conditions include heat, dust, noise, and chemicals
• Ability to conduct field work and wearing associated personal protective equipment, including but not limited to gloves, safety glasses/googles, safety shoes/boots, hard hat, and hearing protection