Invoicing Specialist

Invoicing Specialist

Colossal Contracting, LLC is looking for an Invoicing Specialist to work partially remote near our Annapolis, MD HQ. An ideal candidate will have experience in accounting, finance, or customer service working within the IT or government contracting industries.

Essential Duties & Responsibilities

• Follow the day-to-day direction of the Deputy Controller while working closely with the other individuals within the Finance Team.
• Prepare customer invoices daily for mail, email, or other electronic delivery.
• Assist with completing customer required forms, including W-9 forms.
• Process credit card payments and refunds.
• Resolving payment discrepancies and disputes.
• Preparing reports on delinquent accounts and customer payment profiles.
• Assist finance team and management with ad-hoc reporting.
• Assist finance team with various projects as needed.
• Verify the accuracy of billing data, correcting any errors.
• Support the revenue cycle by reviewing documentation submitted to the Billing Team for accuracy, completeness, and to ensure that it meets all billing standards to be billed to the payer.
• Perform work with considerable independence within established policies, procedures, and is reviewed by superiors through reviews and reports.
• Secure payment of open account balances.
• Research rejected payments.
• Provide administrative support to other department operations as needed.
• Develop a comprehensive understanding federal procurement practices.
• Keep business information confidential
• Comply with business principles, ethical standards, legal obligations, and company policies.
• Work under an expedited deadline depending on any number of factors including but not limited to end-of-month, end-of-quarter, and end of the federal government's fiscal year.
• Occasionally report to the Annapolis, MD HQ and man the front desk in the event of an absence.
• Perform other duties as assigned

Requirements

• 1-2 year of experience in a customer facing role either in banking, accounting or finance.
• Associates or bachelor's degree is preferred but not required.
• Ability to creatively solve challenging problems
• Must be able to manage multiple tasks simultaneously, prioritize workload effectively, and thrive in a dynamic and complex environment.
• Extremely organized and detail oriented.
• Strong communicator that can work without direct supervision or detailed direction.

Travel

Travel is not required for this position.

Position Type/Expected Hours of Work

This is a full-time position and will require reporting to the Annapolis HQ a few times a week. Hours are Monday through Friday, 8:30am-5:30pm.

Job Type:

Full-time employee of Colossal Contracting with opportunities for advancement.

Benefits Offered

• Competitive base pay ranging from $20-27 an hour.
• PTO
• 100% Employer paid Health, Vision, Dental insurance for Employee
• 401k

Colossal Contracting, LLC is a Service-Disabled Veteran Owned Small Business (SDVOSB) who takes pride in supporting our CUSTOMERS and COUNTRY. For the last 17 Years our mission is to provide our customers with ground breaking solutions and support in all aspects of our services. Colossal is a company built on military core values and committed to the success of our customers and employees. If you are looking for an exciting opportunity to be part of something greater than yourself then submit your resume for your chance to be part of the team/family.