Music School seeking Administrative Coordinator / Receptionist - admin / office - administrative job

Music School seeking Administrative Coordinator / Receptionist - admin / office - administrative job employment -... Pay: $21.00–$25.00 per hour, depending on experience, availability, and qualifications Work Location: In person in Rego Park, Queens Start Date: as soon as possible; training provided About Us Queens Music School is a well-established music school dedicated to providing a warm, friendly, and encouraging environment for students, families, and teachers. Our school offers excellent lesson and practice spaces, supportive administrative staff, and a welcoming atmosphere for students of all ages. We are conveniently located in Rego Park, Queens, within a short walk from the nearest subway station. About the Role We are looking for a reliable, organized, and welcoming Administrative Assistant / Front Desk Coordinator to join our team. This person will often be the first point of contact for students, parents, teachers, and visitors. The ideal candidate is friendly, professional, detail-oriented, calm under pressure, and comfortable managing multiple tasks in a busy after-school and weekend environment. This position is especially well-suited for someone who enjoys working with families, children, teachers, and the arts. Key Responsibilities Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner Answer phone calls, respond to emails, and direct inquiries appropriately Assist with student scheduling, lesson changes, trial lessons, make-up lessons, and calendar updates Maintain accurate attendance records, tuition records, payment notes, and student information Communicate clearly and professionally with parents, students, teachers, and administrative staff Provide general clerical and administrative support Help organize daily lesson schedules and support smooth transitions between lessons Assist with studio events, seasonal registration, reminders, and parent communications as needed Maintain a clean, organized, and welcoming reception, waiting, and common area Support other front-desk and studio-related tasks as needed Qualifications Excellent verbal and written communication skills Friendly, patient, and professional communication style Strong organizational skills and attention to detail Ability to multitask, prioritize, and remain calm during busy periods Proficient in Microsoft Outlook and Google Workspace, including Google Drive, Docs, and Sheets Reliable, punctual, and consistent with assigned shifts Prior experience in administration, reception, customer service, education, childcare, or a family-facing environment preferred Conversational Mandarin is a strong plus, but not required Interest in music, education, or working with students is a plus Schedule Part-time schedule. Afternoon through evening, and weekend availability preferred. Specific hours will be discussed during the interview process. Ideal Candidate The ideal candidate is warm, dependable, detail-oriented, and comfortable representing the school to families. We are looking for someone who can communicate clearly, stay organized, handle parent and teacher interactions professionally, and contribute to a positive studio environment. Additional Note This job description is intended to provide a general overview of the position. Duties and responsibilities may be adjusted based on the needs of the school. #J-18808-Ljbffr