Project Accountant

Company Overview Tarlton Corporation has served as a St. Louis-based general contracting and construction management firm since 1946. We have built strong ties to the region, excellent working relationships with a wide-ranging list of established and new clients, a commitment to project and workforce diversity, and a carefully laid foundation to promote continued growth. Tarlton is a Women’s Business Enterprise certified by the City of St. Louis, State of Missouri and Women’s Business Enterprise National Council. Tarlton is a closely held, client-driven corporation employing an average of 300 people. Our organizational structure is relatively flat so clients and personnel benefit from continual access to our executives, who take an active role in all Tarlton operations. Our range of preconstruction and construction services in the commercial, institutional, industrial, life sciences, healthcare and concrete markets is extensive. Tarlton works on projects diverse in scope and size, in both renovation and new construction. Our philosophy is simple: Take care of the client first and treat others as we would like to be treated. No project is too large or too small if it’s work a client wants completed. Major Goals and Responsibilities Support the project management team to which you are assigned in all functions, but specifically to ensure timely and professional communication between customers, design teams, subcontractors, suppliers, and internal departments regarding project financials. Must display a working knowledge of accounts payable, accounts receivable, and job cost systems and be able to answer questions from the project team about the status of an account payable or receivable invoice. An understanding of how AR and AP affect project financial health is essential. Essential Activities Assist with new project team employees, tracking and documenting owner-specific training and onboarding (badges, IT, etc.). Understand prime contract agreements and how they relate to the project. Generate and/or receive, file, distribute, and facilitate negotiation of prime contract agreements and setup in the accounting system, updating information on an as-needed basis. Create and process all letters of intent, subcontracts, purchase orders, change orders, change proposals, etc., in the accounting system and distribute for signature. Retain record copies in the job files. Perform workforce tracking, including certified payroll as required by the contract, including but not limited to diversity and inclusion compliance documentation. Assist project team in the preparation of monthly owner invoices and subcontractor billing. Request invoices from subcontractors and vendors as necessary. Assist subcontractors and vendors when inquiring about invoice/payment status. Track subcontractor and vendor compliance documentation including but not limited to insurance certificates, lien waivers, and second-tier lien waivers, etc., as required by the owner contract and/or Tarlton policies. Coordinate and obtain performance and payment bonds, bid bonds, etc. Provide backup assistance to other project accountants. Manage tax‑exempt paperwork for projects. Monitor sales and use tax compliance. Project Accountants will be responsible for individual teams and located with their team. Project Accountants will report to the Operations Project Director with input on performance from the Assistant Controller. Assist with project closeouts. Support the coordination and preparation of accounts payable and accounts receivable documentation to ensure accuracy and timeliness in processing. Assist in reconciling discrepancies between project costs and general ledger accounts, ensuring all financial transactions are accurately recorded. Monitor the flow of project‑related invoices and payments, ensuring they are aligned with contract terms and reflected correctly in the accounting system. Help maintain accurate accounts receivable aging reports, tracking outstanding invoices and following up on collections as needed. Collaborate with the finance team to ensure proper coding of expenses to the general ledger, facilitating accurate financial reporting. Perform final account reconciliations at project closeout to ensure all financial records are complete and accurate. People Managed None Primary People Contacts Project Director, Senior Project Manager, Senior Project Engineer, Owners, Architects, Subcontractor/Suppliers. Prerequisites Proficient in Microsoft Applications, Oracle‑based systems, or Viewpoint Construction Software and Project Management Software a plus. Five years of administrative experience (preferably in the construction industry) and/or Bachelor of Science in Accounting/Finance or related major required. Must be able to work with minimal supervision. Congenial, dependable, organized, and efficient. Superb proofreading and organizational skills. Multi‑tasking is a must, and flexible to changing conditions. Construction accounting experience. Must be a self‑starter. Work Environment and Physical Effort Work is normally performed in a typical interior/office work environment. The employee may occasionally lift and/or move up to 25 pounds. No or very limited exposure to physical risk. Employees must be able to perform the essential functions of this position, with or without reasonable accommodation, in accordance with the job requirements. The noise level in the work environment is usually quiet. Accommodation Statement We are committed to providing an inclusive and accessible recruitment process. If you require an accommodation at any stage of the application process, or after hire, please let us know so we can provide appropriate assistance and modifications. Background Checks All employment offers are contingent upon the successful completion of required background checks and drug screening. Equal Opportunity Employer Tarlton Corporation is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, disability, veteran status, or any other protected status. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Finance, Construction #J-18808-Ljbffr