Fiscal Clerk - TEMPORARY

Fiscal Clerk - Temporary

Provide a variety of accurate, confidential recording functions for the District business office. Primary, highly specialized support services, information gathering and recording. Provide customer support with courtesy and effectiveness in dealing with others through normal contacts and requests for, or providing services/information.

Position Responsibilities:

1. Works within the policies and regulations of OPRF, Illinois public acts and regulations and described by the Illinois State Board of Education (ISBE); and applicable Federal laws, regulations and guidelines applicable to the education of high school students.
2. Makes decisions that demonstrate support of the mission, goals and best interests of OPRF as expressed by Board of Education approved documents including the Strategic Plan and Building Improvement Plans.
3. Monitors and provides customer service dealing with staff, students and community members with courtesy and patience.
4. Prepares and processes petty cash replenishments.
5. Open safes, set up clip boards, bus keys, etc.
6. Must be able to accurately process invoices, resolve issues, and provide outstanding customer service with both internal and external parties.
7. Provide backup assistance for payroll as needed.
8. Reconcile all invoices to purchase orders and process for payment. Reconcile and process all invoices for Pay-To requisitions. Responsible for all Pay-To requisitions being properly authorized with proper documentation, budget code and remaining budget balance.
9. Input computer data for check writing by others for Food Service, Student Activities, and the Imprest Fund.
10. Prepare prepayment vouchers. Prepare and print reports and checks for each accounts payable run.
11. Balances input of accounts payable check run to the computer system. Responsible for filing check and vouchers in the department accounts payable files. Balances invoices to purchase orders.
12. Responds to telephone calls or personal contacts in a professional and businesslike manner, providing information and assistance as needed, responding to questions, directing calls or taking messages.
13. Balances, prepares and documents deposits on a daily basis, including nightly deposits.
14. Communicates with vendors and resolves billing discrepancies.
15. Oversees business office assistant assignments and production, reviewing work for processing.
16. Backs up Director Of Transportation and Purchasing to hand out keys, money and paperwork.
17. Backs up Payroll Coordinator by processing payroll as needed.
18. Inputting of personal information into the payroll system.
19. Resolving any time sheet situations.
20. Balancing and proofing the payroll reports.
21. Review of workers' pay files and updating information when necessary (includes bank information).
22. Paying state and federal taxes.
23. Documenting the payables and sending out the checks.
24. Running payroll checks, sending ACH File to backup.
25. Processing payroll liabilities, including running checks and sending files to appropriate vendors.
26. Mailing checks.
27. Prepare entries and assist with audits.
28. Other duties may be assigned.

Qualifications:

1. Completed requirements for a High School Diploma. Successfully completed two years of college-level coursework in accounting or business administration or an equivalent combination of experience and training in accounts payable.
2. Knowledge of accounting principles and practices, financial accounting software systems and MS Windows, Word, Excel, and Skyward.
3. Experience with office practices, procedures, methods and a variety of office equipment.
4. Ability to perform detailed work accurately as well as to initiate and maintain follow-up activities to project completion.
5. Keyboarding or typing speed of a minimum of 50 wpm.

Supervisory Responsibilities: There are no supervisory responsibilities associated with this position.

Skills, Physical Demands and the Work Environment: In order to perform this job successfully, an individual must be able to perform all essential duties and responsibilities. The requirements listed below are representative of the skills, physical demands, and work environment required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Skills Required: The employee in this position must have the ability to

1. Read, analyze and interpret documents including correspondence in print or electronic formats.
2. Establish and maintain effective working relationships with all members of the school community.
3. Communicate clearly and concisely in verbal or written form.
4. Write reports as needed. The ability to effectively present information and respond to questions is required.
5. Complete mathematical operations and concepts of algebra and statistics.
6. Solve problems and deal with a variety of concrete variables where limited standardization exists.

Physical Demands: While performing the duties of this job, the employee is regularly required to

1. On-site presence is required.
2. Sit, stand, talk and hear for extended periods of time, operate electronic equipment, and reach with hands and arms and will repeat actions with the same hand, arm or finger motion.
3. Have vision abilities required include close vision, and the ability to adjust focus. (The ability to withstand long-term use of computer devices is required.)
4. To have occasional lifting, carrying, pushing and/or pulling and dexterity actions within job standards, and to meet deadlines with severe time constraints, interact with the public and staff, within regular or extended work hours.

Work Environment:

1. The noise level in the work environment is usually low. However, on occasion, the noise level will be moderate.
2. Work is usually conducted indoors. This work could be conducted at any assigned school district location.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive listing of the duties performed in this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Please, no phone calls. The respective hiring manager will review candidates once the job posting closes. If selected to move forward, you will be contacted by phone or email. After reviewing the job posting, if you have any questions, please send an email to View email address on click.appcast.io.

Oak Park & River Forest High School District 200 (OPRF) is an Equal Opportunity Employer