Accounts Payable Analyst

Accounts Payable Analyst

Talent Software Services is in search of an Accounts Payable Analyst for a contract position in San Rafael, CA. The opportunity will be six months with a strong chance for a long-term extension.

Primary Responsibilities/Accountabilities:

AP Email Inbox

• Wholly owns AP inbox and reviews each email thoroughly
• Respond to all general inquiries and only delegate emails to the respective analyst if:
• The email is a response in a thread between the sender and the analyst
• The email is a complex inquiry that requires a higher-level response

Mitigate Escalations

• Review each email and alert the appropriate team member should it appear that it's moving in the direction of escalation. If something is clearly escalating, alert Sr. Manager for visibility.
• If an email is unable to be answered in a timely fashion, an acknowledgement will be provided to the sender to assure them that their email is being addressed, but there may be a delay due to (insert brief description of reason).

Physical Mail

• Scan invoices to the processing team
• Review statements to determine whether necessary to distribute to the respective analyst or not
• Reach out to suppliers sending physical mail and request that invoices/statements solely be emailed to AP to reduce duplicate efforts and waste consumption

A/P Floater

• Back up to analysts when they are out of the office.

Financial Disclosures & Escheats Audits

• Support per Regulatory team requests; review findings with Sr. AP Manager upon completion
• Escheats audit fulfilment; align with the tax team if/when a request is received

Invoice Entries

• Refunds, credit/debit notes, disbursement requests, tax payments, etc. as instructed by AP Sr. Associate

If this job is a match for your background, we would be honoured to receive your application! Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Let's talk!