Special Assistant to the Chancellor and Executive Administration

Job Description

Job Description

Reporting to the Chancellor, the Special Assistant to the Chancellor and Executive Administration will provide administrative support to the Chancellor and the Vice Chancellor for Administration and Chief of Staff. This position will aid these roles through communication to internal and external stakeholders, collaboration with System leadership on strategic priorities, and management of special events.Essential DutiesExecutive Support: Managing administrative functions of the Office of the Chancellor and the Office of Administration; assisting the Chancellor with effective communication to the Board of Trustees, campus Presidents, Health System CEO, and System Office senior leadership; assisting the Chief of Staff with coordination of divisional operations, administrative initiatives, and special projects.Teamwork and Collaboration: Collaborating with senior leadership across the System on the Chancellor's strategic priorities.Event Coordination: Planning and managing System Office events and coordinating with others across the System about events involving the Chancellor, the Chief of Staff, and/or the Board of Trustees.Program Management: Managing the UA System Office Fellows program.Minimum QualificationsBachelor 's DegreeFive (5) years of relevant experienceKnowledge, Skills, And AbilitiesCommunication Skills: Proficiency in both verbal and written communication to effectively assist the Chancellor and Chief of Staff with communication to the Board of Trustees, campus Presidents, Health System CEO, and System Office senior leadership; ability to clearly convey strategic priorities and collaborate with senior leadershipOrganizational and Administrative Skills: Strong organizational skills to manage the administrative functions of the Office of the Chancellor; ability to plan, manage, and coordinate events involving the Chancellor, the Chief of Staff, and/or the Board of TrusteesTeamwork and Collaboration: Ability to work collaboratively with senior leadership across the System to support the Chancellor's strategic priorities; strong interpersonal skills to foster teamwork and effective collaborationProgram Management Skills: Experience in managing programs, such as the UA System Office Fellows program; ability to oversee program activities, ensure alignment with strategic goals, and manage resources effectivelyPhysical DemandsSedentary Work: involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Working EnvironmentThis role will be based at the UA System Office in Tuscaloosa, Alabama, with occasional travel expected between UA, UAB, UABHS, UAH, and affiliated organizations. The hours are typically 8:00 am - 5:00 pm, may occasionally be required to work more than 40 hours to meet project timelines. Note to applicant: Applications must include a cover letter, resume, and complete contact information for three professional references who will be contacted only with the candidate's permission. Final salary will be commensurate with the overall qualifications of the selected final candidate.Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction will receive an individualized review of the prior conviction before a hiring decision is made.Equal Employment Opportunity: The University of Alabama System is an equal opportunity employer (EOE), including an EOE of protected vets and individuals with disabilities.This position closes on August 16, 2026.