Director of Purchasing

Director of Purchasing

Starting Date: July 1, 2027

Deadline: July 14, 2026 at 11:59 pm

Contract Year: 242 contract days, 24 vacation days

Salary: $105,600 - $155,973

Contact: Vicki Carter, Superintendent - View email address on click.appcast.io

Under the direction of the Business Administrator, this team member is responsible for providing leadership and direction of all phases of purchasing, warehouse, distribution, and surplus services; which includes developing, supervising and scheduling operations, communicating with internal and external customers, budgeting, hiring, training, evaluating and monitoring employees.

Essential Functions

• Assists internal and external auditors in providing requested information (e.g. purchasing procedures, contracts, purchase orders, requisitions, etc.) to provide information and general support.
• Authorizes purchase orders, contracts, and bids to ensure vendor compliance with regulatory requirements and established guidelines.
• Collaborates with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) to implement and/or maintain services and programs.
• Compiles data from a wide variety of sources (e.g. request for proposals, bids, invoices, purchase orders, etc.) to analyze issues, ensure compliance with a variety of policies and procedures, and/or monitor program components.
• Contacts vendors to verify information and/or respond to inquiries.
• Coordinates activities and functions (e.g. pre-bid conferences, vendor presentations, informational meetings with varied staff, etc.) to ensure best practices in procurement.
• Directs department operations; the maintenance of services and the implementation of new programs and/or processes (e.g. establishing assignments, overseeing purchasing functions, etc.) to provide services within established timeframes and in compliance with related requirements.
• Evaluates requisitions, change orders, bids, etc. used in the acquisition of supplies, equipment, and/or services to ensure compliance with bid and/or order documentation ensuring proper use of district funds.
• Evaluates vendors and bids to determine their capability to meet state, district, and department requirements.
• Facilitates meetings, workshops, seminars, etc. to identify issues, develop recommendations, support other staff, and serve as a District representative.
• Initiates bidding process (e.g. prepare specifications, evaluate bids, recommend vendors, etc.) to secure items and/or services within budget and in compliance with regulatory requirements.
• Maintains documents, files, and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) to provide up-to-date reference and audit trail for compliance.
• Manages a wide variety of program components (e.g. mail, warehouse, inventory, delivery, online auction/excess property, etc.) to ensure district compliance with established guidelines.
• Manages purchase card processes, procedures, controls, and access to ensure district and individual compliance with established guidelines. Recommends limit adjustments for approval by the Business Administrator.
• Monitors budget allocations, expenditures, fund balances, and related financial activities to ensure that allocations are accurate, revenues are recorded, expenses are within budget limits, and/or fiscal practices are followed.
• Monitors purchase orders, contracts, bids, and budgetary expenditures; expedites delivery to ensure accurate allocation of funds and comply with regulatory requirements and established guidelines.
• Negotiates with vendors to ensure purchases are within district requirements.
• Participates in meetings, conferences, workshops, etc. (e.g. state procurement regulations, school procurement laws, education classes, etc.) to understand the changes for updating and implementing district procurement procedures.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.
• Performs personnel functions (e.g. interviewing, evaluating, supervising, training, etc.) to maintain adequate staffing, enhance productivity of personnel, and achieve objectives within budget.
• Prepares a variety of written materials to ensure compliance with code and policy (e.g. purchase orders, requisitions, change notices, bids, board reports, etc.) to document activities, analyze performance, provide written references, and/or convey information.
• Processes documents and materials (e.g. orders, receipts, deliveries, mail, invoices, warehouse orders, vendor files, etc.) to acquire resources to support district operation in compliance with established guidelines.
• Researches new products, laws, regulations, etc. to recommend purchases, and contracts and maintain district-wide services.

Other Functions

• Performs other duties as assigned for the purpose of ensuring efficient operations.

Experience: Job related experience with increasing levels of responsibility is required.

Education: Bachelor's degree in a job-related area.

Certificates & Training: CPM, CPSM, CPPO, CPPB, or Utah Buyer's Certificate preferred.