Executive Operations Assistant

Job Description

Job Description

Executive Operations AssistantImagine Development LLCKona Side, Big Island, HawaiiFull-Time | In-OfficeBehind every successful construction company is someone who keeps the details organized, the priorities moving, and the team aligned.Imagine Development is looking for an Executive Operations Assistant to work directly with company leadership, providing the organizational support that keeps projects, communication, and day-to-day operations running smoothly.This is more than a traditional administrative role. You'll become a trusted partner to the owner, helping create structure, improve follow-through, and ensure important priorities never fall through the cracks.If you're proactive, highly organized, and enjoy bringing order to a fast-moving environment, we'd love to meet you.About Imagine DevelopmentImagine Development specializes in custom residential construction, renovations, and design-build services throughout Hawaii. We build distinctive homes while creating an exceptional experience for our clients through craftsmanship, collaboration, and attention to detail.As we continue to grow, we're looking for someone who enjoys supporting a team that's passionate about building exceptional homes.What You'll DoAs Executive Operations Assistant, you'll support leadership while helping keep office operations organized and projects moving forward.Your responsibilities include:Manage calendars, meetings, appointments, and scheduling for company leadershipTrack action items and follow up to ensure commitments are completedOrganize project information, documents, and company recordsCoordinate communication with clients, subcontractors, vendors, and team membersAssist with meeting preparation, agendas, and follow-up notesHelp coordinate office activities and internal team meetingsSupport day-to-day administrative and operational tasks across the businessIdentify opportunities to improve organization, communication, and workflow efficiencyWhat We're Looking For3+ years of experience in executive support, office administration, or operations coordinationExceptional organizational and time management skillsStrong written and verbal communication abilitiesAbility to prioritize multiple responsibilities in a fast-paced environmentSelf-motivated with excellent follow-throughHigh attention to detail and commitment to accuracyProfessional, dependable, and positive attitudeConstruction, real estate, or project-based business experience is a plus, but not requiredWhat Success Looks LikeIn this role, you will:Keep leadership organized, informed, and focused on high-value prioritiesEnsure important tasks, meetings, and follow-ups happen on timeMaintain organized project information and office systemsProvide timely, professional communication with clients and trade partnersHelp create a well-organized office that supports efficient project deliveryWhy Join Imagine Development?Work directly with company leadership and make a meaningful impactBe part of a growing custom residential builder with long-term opportunitiesCollaborative, supportive team environmentCompetitive compensation based on experienceOpportunity to grow your responsibilities as the company continues to expandHelp build exceptional homes while supporting a business that values quality, integrity, and teamworkHow to ApplyIf you're someone who enjoys creating order, staying one step ahead, and helping a growing business operate more efficiently, we'd love to hear from you.Please submit your resume along with a brief introduction describing your experience supporting executives, coordinating operations, or managing office administration. We'd also love to know what interests you about joining Imagine Development.Imagine Development LLC is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.

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