Accounting Assistant

Job Description

Job Description

This position is temporary for up to 120 days, with the possibility of transitioning into a permanent position based on performance and business needs.

At Austin Engineering, we are committed to delivering high-quality workmanship, innovative solutions, and dependable service to our customers. Our team takes pride in maintaining a safe, hardworking, and collaborative environment where employees are valued, challenged, and given opportunities to grow their careers. We believe our people are the foundation of our success.

Job Summary:

Applies principles of accounting to maintain financial records, ensuring accuracy and compliance with federal regulations. You will work closely with the accounting team to support various accounting functions, including accounts payable, accounts receivable, and financial reporting. This role is an excellent opportunity to gain hands-on experience in accounting while contributing to the success of our organization.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounts Payable Assistance:

• Process invoices, expense reports, and purchase orders.

• Verify and reconcile vendor statements.
• Prepare and process payments to vendors in a timely manner.
• Maintain organized and accurate accounts payable records.

Accounts Receivable Assistance:

• Generate and send customer invoices.
• Monitor accounts to ensure timely collections.
• Work with customers to collect any past due invoices.
• Reconcile customer accounts and resolve discrepancies.
• Assist with cash application and deposit processing.

General Ledger Support:

• Assist with month-end and year-end closing procedures including journal entries, reconciliations, and other necessary schedules.
• Assist with year-end audit and half year review.
• Reconcile bank statements and other financial accounts.

Administrative Support:

• Provide administrative support to the accounting department.
• Assist with filing, data entry, and other tasks as needed.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to prioritize and multi task in a faced pace environment.

• Ability to handle confidential information in a discreet, professional manner.
• Eye for detail, accuracy is imperative.
• Ability to be an effective team member and display initiative.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Education and/or Experience:

• Associate degree in accounting or two to five years related experience and/or training in accounting; or equivalent combination of education and experience.

Language Skills:

• Ability to read, analyze, and interpret accounting reports and common technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, immediate supervisor and public groups.

Mathematical Skills:

• Ability to apply advanced accounting principles to practical information in accordance with GAAP. Ability to apply mathematical operations to such tasks as analysis of variance and correlation techniques.

Reasoning Ability:

• Ability to define problems, collect data, establish facts, and draw valid conclusions relating to accounting principles and in accordance with GAAP. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Other Skills and Abilities:

• 10 key, spreadsheet and word processing software and integrated ERP software knowledge helpful. Experience in manufacturing is also encouraged.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 50 pounds when loading paper in printers. Specific vision abilities required by this job include close vision and the ability to adjust focus for reading and changing focus from printouts and handwritten documents to computer screen.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts of typical office machines. The noise level in the work environment is usually moderate.