Client Services Coordinator

Job Description

Job Description

Job Title: Client Services Coordinator

Job Description

The Client Services Coordinator provides high-quality support to clients by managing inbound and outbound calls, resolving inquiries, and ensuring a positive experience at every interaction. This role focuses on understanding client needs, delivering accurate information, and building trusted, long-term relationships while maintaining strict confidentiality and adherence to established procedures.

Responsibilities

• Manage incoming and outgoing client phone calls in a professional and courteous manner.
• Identify and assess clients’ needs to ensure a high level of satisfaction.
• Build sustainable relationships and trust with clients through open, clear, and interactive communication.
• Provide accurate, valid, and complete information by using approved methods, tools, and resources.
• Handle customer complaints by providing appropriate solutions and alternatives within required time limits.
• Follow up with clients to ensure issue resolution and a positive outcome.
• Document and maintain accurate records of all customer interactions and actions taken.
• Follow established communication procedures, guidelines, and policies consistently.
• Maintain strict sensitivity to confidential client information at all times.
• Collaborate with internal teams as needed to resolve client issues and improve service delivery.
• Support a customer-focused culture by demonstrating empathy, patience, and professionalism in every interaction.

Essential Skills

• Proven track record of customer support or customer service experience, preferably in a call center or client-facing environment.
• Strong phone contact handling skills, including clear communication and professional telephone etiquette.
• Active listening skills with the ability to fully understand client concerns and respond appropriately.
• Customer-oriented mindset with the ability to adapt and respond effectively to different personalities and communication styles.
• Excellent verbal and written communication skills.
• Strong presentation skills when explaining information, processes, or solutions to clients.
• Ability to multi-task in a fast-paced environment while maintaining accuracy and attention to detail.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• High level of sensitivity to confidential matters and commitment to maintaining client privacy.
• Experience handling customer complaints and de-escalating challenging situations.
• Proficiency with data entry and documentation of customer interactions.

Additional Skills & Qualifications

• Experience in a call center, customer care, or client services environment.
• Experience in medical, healthcare benefits, healthcare support, or pharmacy is preferred.
• Familiarity with handling healthcare-related or pharmacy-related inquiries.
• Experience working with inbound calls and customer support tools or systems.
• Demonstrated ability to remain calm, empathetic, and solution-focused when handling escalated issues.
• Strong problem-solving skills and a proactive approach to resolving client concerns.

Work Environment

This position is based onsite in an office environment. You will work primarily on the phone and computer, handling inbound and outbound calls and performing data entry and documentation tasks. The role involves collaborating with other team members in a professional office setting, following established procedures and guidelines, and maintaining strict confidentiality of client information throughout the workday.

This is a Contract to Hire position based out of Mt. Juliet, TN.

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Mt. Juliet,TN.

This position is anticipated to close on Aug 18, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.